Judicial Assistant

J.B. Hunt Transport Services, Inc. • Phoenix, AZ

3d • $23 - $36

About The Position

This Judicial Assistant – Floater position will support the Master Calendar and DUI Unit of Criminal Court Administration. The primary focus of this position will be to provide executive assistant work for Criminal Court Commissioner(s) and/or departmental administrative areas as assigned. The Judicial Assistant - Floater will perform a variety of specialized legal clerical support duties both in and out of the courtroom.

Requirements

• High School diploma or GED
• Three (3) years of administrative experience OR Combined Education And Experience Qualifications: Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement on a year for year basis. Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience. An equivalent combination of post-secondary education may substitute for the experience on a year for year basis.
• Knowledge Of: Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents. Principles and processes for customer service standards and procedures.
• Skill In: Verbally communicating with others to convey information effectively. Communicating effectively in writing as appropriate for the needs of the audience. The use of computer applications and software such as MS Outlook, Word, Excel, iCIS, OnBase, and eFile. Standard office equipment such as: multi-line telephone system, fax machine, and copy machine.
• Ability To: Understand and follow quickly and accurately brief oral and written instructions. Make sound decisions in accordance with regulations, policies and procedures. Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.

Nice To Haves

• Experience working in a court system, law office, or other legal setting.
• Experience in Criminal Court Administration.
• Knowledge and experience with Criminal Court procedures, legal terminology, and the legal requirements for processing court documents.
• Experience interacting with judges, commissioners, or attorneys.

Responsibilities

• Provides all administrative support to assigned Judge, Commissioner or Division Administration as a Judicial Assistant and/or Courtroom Assistant.
• Prepares, maintains, and revises daily court calendars, including: setting hearings/trial dates and processing motions.
• Arranges for interpreters, court reporters, and special assignments as necessary.
• Reviews case files for completeness; contacts interested parties for missing information.
• Prepares information for Judge's or Commissioner's review prior to hearings.
• Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
• Assists in case flow management with daily input of hearing outcomes into the court database.
• Handles a variety of requests, inquiries, and complaints from litigants, the public, lawyers, judges, and other court personnel.
• Transcribes a variety of letters, memoranda and jury instructions when requested.
• Provides administrative support for Court Administration, including providing coverage, customer assistance, answering phone calls, and reviewing Cal-Acti reports.

Benefits

• We offer generous paid time off, paid sick leave, and 10 paid holidays!
• We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives.
• Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance.
• Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees