Job Scheduler

Tempe Mechanical•Tempe, AZ

33d•$18 - $22

About The Position

The Scheduler is responsible for creating, maintaining, and optimizing project schedules across multiple departments (HVAC, Plumbing, Service, etc.). This individual ensures labor, equipment, and materials are scheduled efficiently to support timely project completion. The ideal candidate is organized, detail-oriented, and thrives in a fast-paced, deadline-driven environment.

Requirements

Proven experience in scheduling and coordinating jobs within mechanical, HVAC, plumbing, or construction environments
Familiarity with industry software for scheduling, dispatching, and work order management (e.g., Service Titan, Field Edge, or similar) Rivet Experience Preferred
Strong understanding of project timelines and resource allocation
Proficiency in calendar and scheduling tools, including Microsoft Outlook, Google Calendar, and job management platforms
Ability to work closely with project managers, service technicians, and administrative staff to ensure smooth coordination of jobs and tasks
Good communication skills

Responsibilities

Coordinate labor scheduling for field staff across all divisions
Maintain and update master project schedules and daily manpower reports
Communicate regularly with project managers, superintendents, and department leads to assess upcoming needs
Schedule equipment deliveries and subcontractor timelines in line with project deadlines
Adjust schedules proactively based on field progress and unforeseen delays
Track employee availability, PTO, and workload to ensure optimal labor allocation
Collaborate with HR and Recruiting to onboard new hires into the schedule
Provide scheduling reports and updates for weekly meetings
Use scheduling software (e.g., Microsoft Project, Excel, Procore, or similar)