Job File Coordinator

Gliss • Portland, OR

19d • $20 • Onsite

About The Position

GLISS is hiring for an established restoration company in NW Portland. This is an excellent opportunity to join a dedicated office team in a critical support role. The Job File Coordinator ensures accuracy of project files, documentation, and invoicing while maintaining strong communication between departments.

Requirements

• High school diploma or GED required.
• Previous office or estimating experience preferred.
• Strong customer service skills, administrative abilities, and excellent communication.
• Proficient in digital tools/software for documentation and reporting.

Nice To Haves

• Experience in restoration, construction, or insurance industry is a plus.

Responsibilities

• Monitor job file status and ensure accuracy in documentation daily.
• Communicate with production crews to confirm all required documentation is captured on-site.
• Create and review estimates based on job scope and photos.
• Maintain an accurate Work in Progress board for active leads/projects.
• Ensure client and program requirements are followed.
• Review timestamps and job data to reflect accurate reporting/KPIs.
• Complete and review job file documentation for audits and final uploads.
• Perform internal audits to ensure estimates reflect all work performed.
• Assist with job close-out activities, including coordination with accounting for invoicing.
• Provide support to other departments as needed.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) retirement plan
• Referral bonuses

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED