Janitorial Project Manager

US Facilities•Philadelphia, PA

About The Position

U.S. Facilities, Inc., a leading provider of top-quality building maintenance and infrastructure services, is seeking an outstanding Janitorial Project Manager to join our dynamic team. If you have extensive experience in janitorial management and are passionate about creating excellent environments for clients, this is your opportunity to make a meaningful impact. The Janitorial Project Manager oversees custodial and janitorial operations across school facilities, ensuring safe, clean, and healthy learning environments for students, staff, and visitors. This role is responsible for managing personnel, budgets, service delivery, and compliance, while acting as the primary liaison between the school district, site administrators, and custodial teams. The ideal candidate has strong leadership experience in school or public-sector facilities, a deep understanding of APPA custodial standards, and the ability to manage unionized workforces in a highly regulated environment.

Requirements

Strong working knowledge of APPA custodial standards
Minimum 5 years of experience managing union employees
Expertise in cleaning, sanitization, floor care, and chemical safety in school environments
Proven ability to lead large, diverse teams across multiple sites
Strong understanding of public‑sector contracts and compliance requirements
Experience using audit tools or software to track cleaning and performance compliance
Excellent communication, conflict‑resolution, and customer‑service skills
Ability to make quick, sound decisions in high-pressure or emergency situations
Proficiency in Microsoft Word, Excel, and PowerPoint
Frequent walking and inspections throughout school buildings
Flexible schedule aligned with school operations, including evenings or weekends as needed
Ability to respond on short notice to emergencies or operational issues

Nice To Haves

Bachelor’s degree in Facilities Management, Project Management, Business Administration, or related field preferred OR 7+ years of progressive experience in janitorial or custodial management
Experience working in school districts, higher education, or public‑sector facilities strongly preferred

Responsibilities

Ensure all schools and district facilities meet established cleanliness, sanitation, and safety standards
Implement and enforce district, state, and federal safety and environmental health programs
Maintain compliance with APPA standards and school district custodial guidelines
Conduct routine inspections, quality audits, and walkthroughs of all assigned school sites
Address deficiencies promptly to minimize disruption to instructional activities
Recruit, hire, train, and supervise custodial staff across multiple school sites
Manage large teams (40+ employees), including unionized custodial personnel
Plan and coordinate work schedules aligned with school calendars, events, and seasonal needs
Serve as relief supervisor when necessary to maintain operational continuity
Promote accountability, professionalism, and a student-focused service culture
Serve as the primary point of contact for principals, school administrators, and district leadership
Conduct regular performance and service review meetings with school and district stakeholders
Respond to concerns from school leadership, parents, and community members professionally and promptly
Navigate public‑sector processes, including school board interactions and community engagement
Manage labor, supply, and equipment budgets within district and contract guidelines
Monitor KPIs related to cleanliness, safety, staffing, and cost control
Ensure compliance with contractual service agreements and district policies
Track and analyze performance, financial, and operational data to drive improvements
Collaborate with district leadership on multi-year custodial and facilities strategies
Support capital improvement planning and long-term school infrastructure initiatives
Evaluate data and trends to refine staffing models, service delivery, and resource allocation
Direct custodial response during emergencies, weather events, or unusual situations
Coordinate staff and resources to support school openings, closings, and special events
Personally perform or oversee corrective actions when an immediate response is required