IT Purchasing Assistant Analyst

District Attorney New York County•New York, NY

11d•Hybrid

About The Position

The New York County District Attorney's Office (DANY) has an opening for an IT Purchasing Assistant Analyst in its Procurement and Contract Management Unit. In this position, the IT Procurement Buyer is responsible for procuring IT software, hardware and licenses in accordance with current City, regulations. Responsibilities include but are not limited to: Utilize various procurement systems, including Department of Citywide Administrative Services (DCAS), and the Office of Technology and Innovation (OTI). Review and ensure all purchase orders are in compliance with Procurement Policy Board Rules, internal policies and procedures, and applicable directives. Process invoices including but not limited to: obtain complete and accurate invoices, verify prices are in compliance with purchase order terms, log information in internal database, and coordinate with other units for complete invoice approvals and processing. Confer with project managers to ensure contract compliance and conformance to applicable law and underlying purchase order requisitions. Attend project meetings and trainings, as required. Create and maintain reports for invoices, expenditures, and inventory. Oversee investigations of vendor responsibility and budget constraints applicable to individual purchase orders and contracts. Provide technical assistance and corrective action to underperforming contractors as necessary. Perform related tasks as assigned by the Unit. In addition to the Minimum Qualification Requirements , candidates must possess the following : Level 1 – An associate degree or 60 semester credits from an accredited college and one (1) year of satisfactory experience in Information Technology procurements in the public sector or related. Level 2 – An associate degree or 60 semester credits from an accredited college and two (2) years of satisfactory experience in Information Technology procurements in the public sector or related. Level 3 – A baccalaureate degree from an accredited college and one (1) year of satisfactory experience in Information Technology procurements in the public sector or related. Level 4 – A baccalaureate degree from an accredited college and two (2) years of satisfactory experience in Information Technology procurements in the public sector or related.

Requirements

Level 1 – An associate degree or 60 semester credits from an accredited college and one (1) year of satisfactory experience in Information Technology procurements in the public sector or related.
Level 2 – An associate degree or 60 semester credits from an accredited college and two (2) years of satisfactory experience in Information Technology procurements in the public sector or related.
Level 3 – A baccalaureate degree from an accredited college and one (1) year of satisfactory experience in Information Technology procurements in the public sector or related.
Level 4 – A baccalaureate degree from an accredited college and two (2) years of satisfactory experience in Information Technology procurements in the public sector or related.
Authorization to work in the United States is required for this position.
High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or Education and/or experience which is equivalent to "1" above.

Nice To Haves

Knowledge of New York City's Procurement Policy Board Rules, local laws, and policies impacting procurements.
Experience with the New York City’s Financial Management System (FMS).
Excellent written, verbal, organizational, and communication skills.
Must be able to perform under pressure in a fast- paced environment; able to multi-task and meet deadlines.
Ability to apply critical and strategic thinking.
Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.
Experience culling and analyzing large amounts of data from numerous sources.
Must be a team player, work well with others and possess excellent communications skills.
Proficiency in Microsoft Word and Excel.
Ability to update and edit existing databases.

Responsibilities

Utilize various procurement systems, including Department of Citywide Administrative Services (DCAS), and the Office of Technology and Innovation (OTI).
Review and ensure all purchase orders are in compliance with Procurement Policy Board Rules, internal policies and procedures, and applicable directives.
Process invoices including but not limited to: obtain complete and accurate invoices, verify prices are in compliance with purchase order terms, log information in internal database, and coordinate with other units for complete invoice approvals and processing.
Confer with project managers to ensure contract compliance and conformance to applicable law and underlying purchase order requisitions.
Attend project meetings and trainings, as required.
Create and maintain reports for invoices, expenditures, and inventory.
Oversee investigations of vendor responsibility and budget constraints applicable to individual purchase orders and contracts.
Provide technical assistance and corrective action to underperforming contractors as necessary.
Perform related tasks as assigned by the Unit.

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