IT Project Manager

The University of Chicago Medicine•Chicago, IL

20h•Hybrid

About The Position

Join one of the nation’s most comprehensive academic medical centers, UChicago Medicine, as an IT Project Manager. This position will be primarily a work-from-home opportunity with the requirement to come onsite to our site locations around Chicagoland as needed. You will need to be based in the greater Chicagoland area. The IT Project Manager manages low to medium sized projects with low to moderate levels of complexity and risk and drives project to deliver on time, on budget, within scope and with a high degree of quality. The IT Project Manager Interacts daily with project team members, suppliers and front line and middle management as project stakeholders and understands and leverages project management processes, tools and techniques to drive successful project completion. Also, possesses an understanding of clinical and business operations for multiple departments and/or service lines and consistently demonstrates a proactive, heightened sense of urgency to drive projects to successful outcomes and value realization. This position manages all project risks, action items, status reporting, scope and schedule, financial and budget establishment and reporting, meeting facilitation, vendor engagement, change management, and project resources. Also, understands the overall role of project and portfolio governance.

Requirements

Project Management Institute (PMI) Project Management Professional (PMP) certification
Two plus years previous external Information Technology Project Manager experience or 2 years previous Project Coordinator in the UCM IT PMO with a consistent track record of performing at an Exceeds level
Bachelor’s degree in technical, business, or healthcare field
Experience in supplier contracting and management
Healthcare IT industry or consulting experience
Strong knowledge of multiple healthcare systems, technologies, and platforms
Multiple project management methodologies and software development cycles (Waterfall/Kanban/Agile)
Familiarity with project portfolio management tool such as ServiceNow
Proficiency in use of project management and knowledge worker tools, including Microsoft Outlook, Project, Word, Excel, Vision and PowerPoint
Financial acumen

Nice To Haves

Facilities and construction project management experience

Responsibilities

Effectively and proactively participates and contributes to the IT Discovery phase of projects
Plans, creates, and manages all components of the initiation phase including but not limited to project kickoff, stakeholder identification and analysis, risk assessment, schedule creation, budget creation, and resource identification
Effectively initiates and plans projects
Effectively defines project phases and milestones
Develops detailed project Work Breakdown Structure (WBS)
Staffs the project team with assigned resources
Ensures that vendor and partner sourcing are well planned and executed
Develops project budgets
Understands and updates the project business case
Understands the vendor contracting processes and participates in the negotiation of contracts for goods and services
Manages the project team to complete all tasks in the Work Breakdown Structure
Consistently demonstrates keen fiscal stewardship
Proactively drives for results, value and outcomes
Demonstrates a consistent heightened sense of urgency and energizes project team through example
Leads effective project governance
Effectively manages all project resources, including partners, suppliers and vendors
Is a “hands on” project manager, and present on site for project cutovers to production
Consistently builds valued relationships, enabling on-going and effective partnerships to achieve project objectives
Manages project work to design, build, and test the solution or system
Leads by example and effectively leverages virtual meeting tools, by actively participating in all meetings, including turning camera on during project team meetings
Identifies the right level and intensity of organizational and people change management required for successful change adoption and engages the IT Office of Change Management as needed to execute all required OCM tasks
Manages all components and deliverables of project execution including solution design, implementation, test planning and execution, training planning and execution, cutover and go-live
Is onsite and provide hands-on, proactive project management communication for all business administration, clinical and facility project go lives
Diligently manages and controls project scope
Applies the project management “triple constraint” when appropriate
Manages all aspects of supplier contract and work
Lead project governance formation and execution
Clearly communicates project updates, issues, risks, mitigation plans (including “who/what/when”), decisions, milestone completion and overall project health by leveraging a single slide project dashboard
Proactively communicates in a timely and effective manner with all project stakeholders
Facilitates meetings to successful outcomes and understands how to gather information and conduct analysis to gain a full understanding of issues and problems, including root cause identification
Performs consistent, diligent and focused risk management, including identifying all project issues and risks, develops effective mitigation steps, actions and plans and aggressively manages mitigation steps, actions and plans
Effectively escalates issues and risks
Anticipates potential functionality / system problems based on experience and takes proactive action to address them
Captures and distributes project team meeting minutes in a timely manner
Forecasts project budget actual spends
Exercises keen financial stewardship to aggressively drive down project costs
Identifies and champions opportunities to deliver higher project value
Identifies differences or disagreements among business and technology stakeholders; facilitates involvement, collaboration, and communication to resolve issues quickly
Uses judgment to involve other senior team members when navigating difficult stakeholder issues
Partners with stakeholders up to the Executive Director level to support their decision-making processes; challenges thinking to ensure accountability and good stewardship
Builds and sustains strong working relationships with IT vendors
Provides tactful, honest, balanced feedback to peers and customers
Coaches and mentors others on project skills to build self-sufficiency
Manages all components of project closure including production turnover, lessons learned, and overall close out