IT Coordinator

Subaru•Camden, NJ

1d•Hybrid

About The Position

ROLE SUMMARY Works directly with Subaru's Chief Information Officer and Information Technology (IT) Leadership team to support various programs, administrative activities, onboarding processes, and services for employees of the company. CORE RESPONSIBILITIES Supports the Information Technology (IT) Leadership Team (including the Vice President [VP] of IT and the IT Directors) in: Scheduling executive meetings, bi-weekly direct report meetings, Mid-Year and End of Year review meetings, and monthly VP meetings. Phone support. Creation of specialty reporting, presentations, and documents as assigned. Coordinating department visitors with security and ensuring that they are greeted on arrival. Coordinates onboarding and offboarding of employees and contractors including seating chart updates, office/cube cleaning, obtaining keys, etc. Schedules internal/external meetings, maintains managers’ calendars as needed, and makes travel arrangements for those within group. Assists with IT budget accruals and prompt invoice payment. Ensures that all new vendors are set up for prompt invoice payment which includes administering automated invoice requirements in Cannon Group system and ensuring that W-9 is received and submitted to Accounting. Handles any facility issues as they arise with Facilities Department. Tracks that each issue is resolved. Assists the department with various research and/or special projects, e.g., record retention/Sharepoint file updates, questionnaires, VP and department presentations, surveys, infographics, etc. Serves as point of contact for internal and external employee questions and general IT inquiries. Assists VP - Chief Financial Officer (CFO) as needed with expense reports and meeting and calendar set-up. ADDITIONAL RESPONSIBILITIES Plans IT activities including monthly birthday and accolade celebrations, office calendar preservation, office maintenance, and requests and maintenance of IT team contact data. Orders and maintains supply inventory for IT Department. Processes incoming mail on a daily basis and distributes mail to other departments as needed. ABOUT SUBARU Love. It’s what makes Subaru, Subaru®. As a leading auto brand in the US, we strive to be More Than a Car Company®. Subaru believes in being a positive force in the communities in which we live and work, not just with donations but with actions that set an example for others to follow. That’s what we call our Subaru Love Promise®. Subaru is a globally renowned automobile manufacturer known for its commitment to innovation, safety, and sustainability. With a rich history dating back to 1953, Subaru has consistently pushed the boundaries of automotive engineering to deliver vehicles that offer not only exceptional performance but also a unique blend of utility and adventure. Subaru's company culture is built on collaboration, diversity, and a shared passion for our product. We foster an inclusive environment that encourages employees to bring their unique perspectives and talents to the table. Our team members are driven by a common goal: to create exceptional vehicles that inspire and delight our customers.

Requirements

Excellent and effective verbal and written communication skills.
Excellent problem-solving, project management, and collaborative skills.
Passionate about developing self and others.
Demonstrated leadership qualities to develop two (2) Specialists.
Superior proficiency in Microsoft Office Suite (Excel, PowerPoint, and Word).
Subaru of America (SOA) Field experience required.
Must have a thorough understanding of SOA Regional/Zone operations and Love Promise programs
High School Degree/GED Equivalent of education at minimum
at least 6 to 8 years of experience required.

Responsibilities

Supports the Information Technology (IT) Leadership Team (including the Vice President [VP] of IT and the IT Directors) in: Scheduling executive meetings, bi-weekly direct report meetings, Mid-Year and End of Year review meetings, and monthly VP meetings.
Phone support.
Creation of specialty reporting, presentations, and documents as assigned.
Coordinating department visitors with security and ensuring that they are greeted on arrival.
Coordinates onboarding and offboarding of employees and contractors including seating chart updates, office/cube cleaning, obtaining keys, etc.
Schedules internal/external meetings, maintains managers’ calendars as needed, and makes travel arrangements for those within group.
Assists with IT budget accruals and prompt invoice payment.
Ensures that all new vendors are set up for prompt invoice payment which includes administering automated invoice requirements in Cannon Group system and ensuring that W-9 is received and submitted to Accounting.
Handles any facility issues as they arise with Facilities Department. Tracks that each issue is resolved.
Assists the department with various research and/or special projects, e.g., record retention/Sharepoint file updates, questionnaires, VP and department presentations, surveys, infographics, etc.
Serves as point of contact for internal and external employee questions and general IT inquiries.
Assists VP - Chief Financial Officer (CFO) as needed with expense reports and meeting and calendar set-up.
Plans IT activities including monthly birthday and accolade celebrations, office calendar preservation, office maintenance, and requests and maintenance of IT team contact data.
Orders and maintains supply inventory for IT Department.
Processes incoming mail on a daily basis and distributes mail to other departments as needed.