IT Coordinator

Subaru•Camden, NJ

13h•$49,100 - $70,000•Hybrid

About The Position

Works directly with Subaru's Chief Information Officer and Information Technology (IT) Leadership team to support various programs, administrative activities, onboarding processes, and services for employees of the company.

Requirements

Excellent and effective verbal and written communication skills.
Excellent problem-solving, project management, and collaborative skills.
Passionate about developing self and others. Demonstrated leadership qualities to develop two (2) Specialists.
Superior proficiency in Microsoft Office Suite (Excel, PowerPoint, and Word).
Subaru of America (SOA) Field experience required. Must have a thorough understanding of SOA Regional/Zone operations and Love Promise programs
High School Degree/GED Equivalent of education at minimum and at least 6 to 8 years of experience required.

Responsibilities

Supports the Information Technology (IT) Leadership Team (including the Vice President [VP] of IT and the IT Directors) in:
Scheduling executive meetings, bi-weekly direct report meetings, Mid-Year and End of Year review meetings, and monthly VP meetings.
Phone support.
Creation of specialty reporting, presentations, and documents as assigned.
Coordinating department visitors with security and ensuring that they are greeted on arrival.
Coordinates onboarding and offboarding of employees and contractors including seating chart updates, office/cube cleaning, obtaining keys, etc.
Schedules internal/external meetings, maintains managers’ calendars as needed, and makes travel arrangements for those within group.
Assists with IT budget accruals and prompt invoice payment.
Ensures that all new vendors are set up for prompt invoice payment which includes administering automated invoice requirements in Cannon Group system and ensuring that W-9 is received and submitted to Accounting.
Handles any facility issues as they arise with Facilities Department. Tracks that each issue is resolved.
Assists the department with various research and/or special projects, e.g., record retention/Sharepoint file updates, questionnaires, VP and department presentations, surveys, infographics, etc.
Serves as point of contact for internal and external employee questions and general IT inquiries.
Assists VP - Chief Financial Officer (CFO) as needed with expense reports and meeting and calendar set-up.
Plans IT activities including monthly birthday and accolade celebrations, office calendar preservation, office maintenance, and requests and maintenance of IT team contact data.
Orders and maintains supply inventory for IT Department.
Processes incoming mail on a daily basis and distributes mail to other departments as needed.