IT Contracts & Licensing Administrator

Pyrotek•Spokane, WA

4h•$29 - $35

About The Position

Ready to be the go-to guru for all things contracts, licensing, and vendor magic in Pyrotek's IT Department? Here's what you'll be doing: Master the art of contract management – Navigate vendor agreements and licensing like a pro, keeping everything organized and running smoothly Be the purchasing powerhouse – Handle IT-related purchasing and procurement functions with confidence and efficiency Keep your finger on the pulse – Monitor intracompany activities and stay on top of what's happening across the organization Tell the story with data – Create insightful reports that keep stakeholders in the loop about statuses, results, and how we're tracking against department goals Team up and level up – Collaborate with IT personnel and cross-functional teams to tackle routine tasks and drive exciting process improvement initiatives that make a real difference

Requirements

Associate’s degree in Information Technology, Computer Science, Business Administration, or relatable field plus a minimum of two (2) years of experience supporting Software Licensing, Contract Administration, and/or IT Asset Procurement and Management functions; or equivalent combination of education and experience.
Familiarity with inventory management and purchasing systems.
Ability to understand and follow structured processes and policies, IT asset management, licensing, and procurement operations, and work cross-functionally with internal departments (e.g., IT, Supply Chain, Finance, and Business Administration).
Ability to positively interact and work collaboratively with a diverse group of people at all levels of the organization and across the globe.
Genuine with high ethical standards and values, and personal integrity and honesty.
Displays humility and adaptability.
Ability to apply a large measure of common sense to a variety of situations.
Entrepreneurial attitude toward work center excellence.
Ability to speak clearly and persuasively in positive or negative situations, listen and obtain clarification, and respond well to questions.
Proficiency in writing clearly and concisely and editing work for spelling and grammar.
Proficient MS Office computer skills, including Word, Excel and PowerPoint and SharePoint.
Ability to utilize IT ticketing and asset management systems.
Ability to exercise sound judgement and discretion in handling of proprietary and confidential information.
Displays willingness to make decisions and work independently, without significant direction and to use resources effectively to “figure it out”.
Strong critical thinking skills, judgment and keen attention to detail and accuracy.
Ability to work collaboratively within a matrix environment.
Exceptional prioritization, time management and organizational skills.
Highly organized, detail oriented and self-disciplined.
Ability to occasionally work beyond normal business hours to meet business needs.
Ability to travel by land and air, up to 15%.
Valid U.S. Passport or ability to obtain.
Must be able to sit for long periods-of-time, bend and reach, use stairs, lift up to 25 pounds occasionally and communicate effectively in English by telephone, in person and in writing.
Effectively use a personal computer, office equipment and telephone.

Nice To Haves

Experience with IT ticketing and/or asset management systems (ServiceNow, Jira, Manage Engine) preferred.

Responsibilities

Support software licensing and access needs assisting and monitoring:
Maintaining software entitlement and subscription records.
Assignment, removal, and tracking of license usage.
Renewals and providing notification to users regarding upcoming expirations.
Usage and allocation data for compliance checks.
Supporting management of contracts and vendor agreements:
Updating contract and renewal calendars in the tracking system.
Organizing vendor agreements, product information, and support contacts.
Assisting with data gathering and comparison documents for contract renewals.
Perform purchasing and procurement functions:
Processing IT purchase requests and coordinating vendor quotes.
Creating and tracking purchase orders from submission through fulfillment.
Confirming delivery of equipment and coordinating invoice reconciliations with Finance/Accounts Payable.
Maintaining purchasing documentation and vendor-related records.
Provide operational and administrative support:
Preparing simple reports such as inventory status, purchase order tracking, and expense summaries.
Maintaining organized records, workflows, and documentation libraries.
Working with stakeholders to manage licensing needs.
Supporting process improvements related to hardware, licensing, and purchasing.
Working with IT, Finance, and endpoint teams on routine tasks.
Monitor and provide reporting for success indicators:
Accuracy of hardware and software records versus goal (> 95% inventory accuracy).
Oversight and monitoring of regional Audits.
Timely processing for purchase requests, purchase orders, and receipts.
Confirmation of well-organized documentation and contract records.