IT and Ops Coordinator (PT/Seasonal)

American Forest Foundation

About The Position

This is an hourly, seasonal part time role through August 15th with an expectation of 10-15 hours per week. In this role you will support AFF moving out of its current office. You will act as the eyes and hands for our remote staff as help catalogue, scan, and preserve decades of physical knowledge and make a plan for all the furniture and equipment. The ideal candidate will have excellent communication skills and be comfortable doing heavy lifting online and in person!

Requirements

Must be able to fill, lift and carry boxes up to 50lbs and remain on their feet for extended periods.
Comfortable using a document scanner and printer, following simple on-screen prompts, and performing basic file naming or scanning workflows with accuracy.
Capable of keeping physical boxes and scanned documents organized, labelling items correctly, and maintaining orderly work areas.
Must reliably follow documented procedures for handling, scanning, and destroying materials, including confidentiality or handling guidelines if documents are sensitive.
Expected to arrive on time, work scheduled hours consistently, and complete assigned tasks without close supervision.

Responsibilities

Support all operational aspects of the office relocation, with primary responsibility for preparing records, assets, and the emptying the physical spaces for the move.
Inventory, sort, and apply retention guidance to large volumes of physical paper files, including determining what should be scanned, retained, archived, or securely destroyed.
Coordinate and track large-scale document scanning efforts, ensuring files are prepared, progress is monitored, and work is completed accurately. Some data is very sensitive.
Support vendor relationships for scanning, secure shredding, recycling, and furniture disposal, including scheduling, access coordination, and completion verification.
Assist with office, storage room, and asset cleanouts, including decommissioning furniture and equipment and coordinating disposal or donation.
Other tasks as assigned to support the broader IT/Ops, Finance, HR, and other teams participating in the move.