Coordinator-Office Ops

OSI Group•Tipton, IN

1d•Onsite

About The Position

The Office Ops Coordinator serves as the first point of contact for the Tipton office, creating a welcoming and professional environment for visitors, employees, and callers. Manages a high volume of incoming calls, directing inquiries appropriately while maintaining strong judgment, confidentiality, and professionalism. Supports the finance team with administrative tasks, ensuring accuracy and timeliness. Requires strong attention to detail, effective communication skills, and proficiency in Microsoft Office and other systems.

Requirements

3-5 years of experience in related field is preferred.
Preferably 1-2 years of experience in reception/finance in a plant or distribution center environment, but not required.
Excellent proficiency in all Microsoft Office Suite Products.
Familiar with Excel and ERP systems
Able to work in a team environment.
Ability to multi-task in a fast-paced environment.
Good communications skills.
Good problem solving skills

Nice To Haves

Associates degree or equivalent is preferred.

Responsibilities

Generate, analyze, and distribute reports using various software applications
Perform business processes critical to ongoing operations using internal systems
Assist with financial-related tasks, including placing credit card orders
Provide general administrative support to the Finance team
Order food and supplies for meetings, including handling urgent or large requests (may require off-site pickup)
Assist with other Finance duties as assigned
Ensure smooth day-to-day office operations through administrative support
Monitor, order, and restock office supplies
Maintain office organization, filing systems, and general administrative processes
Schedule meetings and coordinate logistics as needed
Maintain office floorplan, including name badges and nameplates
Serve as the first point of contact for visitors, providing a professional and welcoming experience
Answer, screen, and route incoming calls to appropriate departments
Assist callers and visitors with inquiries as needed
Support front desk operations and visitor check-in processes
Sort and distribute incoming mail within the Tipton office
Coordinate delivery of mail to other Indiana locations via Shipping/Receiving
Manage postage machine and assist with outgoing mail and shipments
This role has the responsibility to understand and places in practice appropriate safety procedures. This responsibility is achieved through education, training, use of protective equipment (as applicable) and by following safety policies, regulations, standards, and laws.
Perform other duties as assigned.