Irrigation Administrative Assistant
About The Position
Do you love to bring order and organization to projects? Do you have an eagle eye for detail? Do you thrive working in a fast-paced environment and love to solve problems? Are you excited by the idea of serving clients, your team, and your community? If this resonates, we want to know you at Clean Scapes. Clean Scapes is the largest commercial landscaping contractor based in Texas, with locations in Austin, Dallas, San Antonio, Fort Worth, and Houston. Our experts are committed to excellence, offering a variety of services from pre-construction and construction to maintenance and enhancements. Since our founding in 2005, the passion, reputation, and talent of our team has provided the opportunity to service some of the most prestigious and beautiful properties throughout Texas including the Oracle campus, Q2 Stadium, Omni PGA Frisco Resort, Hemisfair Park, and Waterloo Park. We are seeking an Irrigation Department Administrator to join our team. As the Irrigation Department Administrator, you will play a pivotal role in supporting the efficient operation of our Irrigation Department. As an Administrative Assistant you will provide general office support with a variety of clerical activities and related tasks. In this role, you will be required to manage multiple projects, collaboration, and daily communication. Role + Responsibilities: Keep detailed spreadsheets and summaries with a high level of accuracy Assist with processing timesheets daily and verifying hours. Review and Update Repair Report Client communication and follow up as needed Maintain administrative continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs Update & maintain department databases Submit Billing as needed Assist with SAWS yearly audit process Research and prepare background information ahead of scheduled irrigation jobs Assist with submitting Proposals Maintain department email Filing Work on Special projects Other duties as assigned COMPENSATION We value the longevity of our employees and offer a competitive compensation plan. Compensation is commiserate with experience. This is a full-time, in-person, W2 employee position.
Requirements
- Strong Organizational Skills: Exceptional ability to organize, prioritize, and manage multiple tasks simultaneously.
- Proficient with Microsoft Office, Excel, and Outlook
- Attention to Detail: High level of accuracy and attention to detail in all aspects of administration and coordination.
- Communication Proficiency: Excellent verbal and written communication skills, with the ability to effectively convey information across all levels of the organization.
- Technical Aptitude: Comfort with database management, and Microsoft Office Suite (Excel).
- Excellent verbal and written communication skills
- Proactive Approach: Ability to anticipate needs and take proactive steps to prevent issues before they arise.
- Willingness to take on special projects as needed.
Responsibilities
- Keep detailed spreadsheets and summaries with a high level of accuracy
- Assist with processing timesheets daily and verifying hours.
- Review and Update Repair Report
- Client communication and follow up as needed
- Maintain administrative continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs
- Update & maintain department databases
- Submit Billing as needed
- Assist with SAWS yearly audit process
- Research and prepare background information ahead of scheduled irrigation jobs
- Assist with submitting Proposals
- Maintain department email
- Filing
- Work on Special projects
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
