IP Docketing Coordinator

Goodwin Procter LLP•Boston, MA

50d•Hybrid

About The Position

Join Goodwin's Global Operations Team, and make a real impact on a global scale. At Goodwin, we work with some of the world's most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. As part of the Global Operations Team - all business professionals at the firm - you'll collaborate with colleagues from varied backgrounds and experiences, fostering an environment where cross-functional learning, networking, and collaboration are at the core of what we do. Here, we're not just supporting a law firm; we're partnering with attorneys and clients to deliver cutting-edge solutions in high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions. Our commitment to integrity, ingenuity, agility, and ambition drives us, and we're proud to have been recognised as the "Best Business Team" by The American Lawyer. This is your opportunity to grow professionally in a dynamic, global environment, surrounded by forward-thinking peers. The IP Docketing Coordinator supports the IP Docketing Manager and the Docketing team in an administrative role. Supports day-to-day functions of the IP department, including document handling, data entry, and internal communications. Interface regularly with attorneys, paralegals, and administrative team to facilitate communication and workflow. Maintain a high standard of service and responsiveness across departments.

Requirements

Proficient in MS Outlook, Word, and Excel as well as basic computer and database management skills.
Strong oral and written communication skills and the ability to effectively communicate workflow and project updates.
Strong time management, prioritization, problem solving, and organizational skills, and the ability to work effectively in a high-pressure environment.
Strong attention to detail and analytical skills.
Exceptional interpersonal skills and ability to work effectively with different levels of colleagues.
Flexibility and capacity to respond calmly, efficiently, and effectively in stressful situations.
Punctual, reliable, and able to meet set deadlines and work efficiently under pressure.
Ability to maintain confidentiality of matters and other firm business information.
Promotes a positive work environment, works collaboratively with others.

Responsibilities

Provide comprehensive administrative assistance to the Intellectual Property Practice Group.
Handle mailings, scan incoming correspondence, draft routine emails, and enter data into internal systems.
Coordinate and maintain department-related documents using the firm's document management system.
Ensure accurate filing and organization of correspondence in the respective databases.
Review and process official communications from patent offices, including, but not limited to the USPTO.
Coordinate internal workflows and data entry based on received notices and deadlines.
Open new matters, update existing ones, and process conflict checks in accordance with firm protocols.
Assist in docketing and processing administrative IP actions under supervision.
Ensure deadlines and action items are accurately recorded and monitored.
Support various departmental projects and initiatives as assigned.