Invoicing Specialist

VRX, Inc.•Plano, TX

About The Position

Established in 2006 by longtime construction engineer Noelle Ibrahim, PE, VRX is a woman-owned professional services firm certified as a WBE and HUB. We provide turnkey services to the public and private sectors. Our specialties include client-focused program and asset management; construction management and inspection; civil engineering; bridge and structural design; utility engineering; and comprehensive environmental services. VRX is more than 200 people strong in offices across Texas, in Oklahoma and New York. Learn more at VRXglobal.com Position – Invoicing Specialist: Essential Functions: Invoice Generation – Create and send accurate, timely invoices for services Data Verification – Cross-reference billing info with contracts Accounts Receivable – Manage and reconcile AR, track payments, and follow up on overdue accounts Issue Resolution – Address and resolve customer billing inquiries, errors or disputes System Management – Maintain customer billing data in accounting software (Ajera/Vantage) and Excel Reporting – Prepare financial reports on billing status, outstanding balances Collaboration – Work with accounting department, project managers, management and clients Prepares appropriate schedules and reports as requested by leadership or accountant. Compliance – Ensure adherence to company policies and accounting standards Respond to internal and external e-mails/phone calls within 24 hours. Performs other duties as assigned.

Requirements

Bachelor’s degree in accounting, preferred
Minimum of five years responsible accounting including invoicing, billing, or accounts receivable
Advanced knowledge of Ajera/Vantage preferred
Ability to perform several tasks concurrently with ease and professionalism
Ability to operate calculator, computer, and other general office equipment
Knowledge of computerized accounting, but must be able to do a manual set of books
Proficient in Excel
Strong organization & multi-tasking skills
Strong problem-solving skills
Exceptional attention to detail
Must be able to maintain confidentiality at all times
Must have excellent interpersonal skills and customer service skills

Responsibilities

Invoice Generation – Create and send accurate, timely invoices for services
Data Verification – Cross-reference billing info with contracts
Accounts Receivable – Manage and reconcile AR, track payments, and follow up on overdue accounts
Issue Resolution – Address and resolve customer billing inquiries, errors or disputes
System Management – Maintain customer billing data in accounting software (Ajera/Vantage) and Excel
Reporting – Prepare financial reports on billing status, outstanding balances
Collaboration – Work with accounting department, project managers, management and clients
Prepares appropriate schedules and reports as requested by leadership or accountant.
Compliance – Ensure adherence to company policies and accounting standards
Respond to internal and external e-mails/phone calls within 24 hours.
Performs other duties as assigned.