Invoicing Coordinator

Armada International Ag•Maitland, FL

34d•$43,800•Onsite

About The Position

This position is for ATEC Logistics LLC, a subsidiary of Armada. Founded in 1989 and based in Maitland, Florida, ATEC (www.atecsystems.com) is a logistics provider with expertise in the areas of global ocean shipping, export documentation, and order management services. SUMMARY The Invoicing Coordinator is responsible for the accurate and timely processing of customer invoices within a fast-paced logistics environment. This role serves as a critical link between operations, pricing, and accounting, ensuring all services rendered, such as freight, accessorial charges, and ancillary services, are billed correctly and in accordance with customer requirements. The salary for this position is $43,800 and requires employees to work onsite 5 days per week.

Requirements

Minimum: High school diploma or equivalent; associate's degree in accounting, Finance, or Business preferred.
1-3 years of invoicing, billing, or accounting experience (logistics, transportation, or supply chain experience strongly preferred).
Strong attention to detail and high level of accuracy.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Experience with freight invoicing (ocean, air, truckload, LTL, accessorial).
Attention to detail
Strong organizational and time-management abilities
Customer-focused mindset
Ability to work independently and collaboratively
Proficiency in Microsoft Word, Outlook, and Excel required; Access, GP Dynamics ERP preferred.
Process-oriented with the ability to document and articulate the structure of complex systems.
Solid analytical and problem-solving skills, with demonstrated experiences of individual and team-based problem-solving.
Excellent communication skills, including listening, written, oral, and demonstrated group presentation.

Nice To Haves

Bilingual (Spanish/English) preferred

Responsibilities

Prepare, review, and issue customer invoices for domestic and international logistics services.
Verify product pricing, freight charges, and supporting documentation.
Ensure invoices align with customer pricing agreements, tariffs, and service terms.
Identify and resolve billing discrepancies before invoice release.
Collaborate closely with internal teams to ensure all pricing discrepancies are resolved before invoice creation.
Respond to customer inquiries regarding invoices, charges, and billing timelines.
Assist with invoice corrections, rebills, and credit memos as needed.
Track billing exceptions and recurring issues, escalating trends to management.
Assist with process improvements to enhance billing efficiency and accuracy.
Ensure compliance with the ATEC Logistics' Claim Policies for both internal and external customers.
Complete tasks associated with the monthly closing in accordance with established timelines.
Adhere to finance policies, procedures, and internal controls.
Support the annual year-end audit process with external accountants.
Assistance with additional assignments and projects as needed.