Invoicing Clerk

Stella-Jones • Pittsburgh, PA

22h • Hybrid

About The Position

The Invoicing Clerk in the Railway Ties division at Stella-Jones is responsible for generating timely, accurate invoices to ensure smooth cash flow and precise financial records. This data-centric role focuses on reconciling and validating information to ensure invoices align with purchase orders and customer systems, emphasizing accuracy to facilitate seamless payment processing.
This is a hybrid position (in-office with some remote work, once trained and integrated to the team) based at our office at 1000 Cliff Mine Road in Pittsburgh, PA.

Requirements

• Two (2) or more years of experience in invoicing, accounts receivable, or a closely related accounting role required; Five (5) or more years preferred
• High school diploma or equivalent required; Associate's degree in accounting or related field preferred
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Experience with ERP systems (e.g., SAP or similar) and EDI invoicing preferred
• Familiarity with general ledger processes and financial data reconciliation.

Responsibilities

• Prepares timely and accurate invoices for daily mailing or EDI invoicing to customers.
• Reviews customer invoices against Customer ERP Portal inputs and works with the department to resolve any discrepancies between invoices and Purchase Orders listed in ERP Portals.
• Extracts general ledger information and reports from ERP system.
• Reconciles report discrepancies and problems.
• Assists with month-end close, reports, metrics, etc.
• Prepares documents for audits and assists in responding to audit requests related to invoicing.
• Maintains knowledge of invoicing, EDI, and accounting software updates or changes.
• Suggests and implements improvements to invoicing processes to enhance accuracy and efficiency.
• Collaborates with the customer service team to ensure clear communication and timely responses to customer inquiries.
• Participates and contributes to company safety program.
• Performs other related duties as assigned.

Benefits

• Comprehensive total benefits package with 3 medical plans to choose from
• Several company-paid benefits including:
• Dental and Vision coverage
• Life insurance and Accidental Death & Dismemberment (AD&D) policies
• Long-Term Disability Coverage
• Access to a robust employee assistance program
• Competitive compensation
• Annual bonus program opportunity
• 401(k) savings plan with generous Company match (150% on the first 4% deferred)
• 2 weeks paid vacation and 9 holidays
• Career advancement opportunities
• Ability to purchase Company stock

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED