Invoice Specialist

Aston Carter

2d • $22 - $23 • Hybrid

About The Position

This role involves processing dealer paperwork in compliance with customer service level agreements. The position also requires managing and updating work orders through a third-party vendor system.

Requirements

• Proficiency in invoicing software such as SAP, Oracle, and Microsoft Outlook, Excel, and Word.
• Knowledge of Excel functions, including Pivot Tables and Formulas.
• 1+ year of administrative experience in the most recent role.
• Prior invoicing experience.
• Familiarity with Purchase Orders.

Responsibilities

• Process invoices and manage them for customers.
• Utilize SAP to monitor work orders.
• Maintain open communication between dealers via timely email responses.
• Address dealer inquiries regarding rentals, invoices, quotes, and IVR system usage difficulties.
• Collaborate with the internal team to resolve processing issues.
• Generate and provide routine communications using SAP and Excel.
• Distribute and maintain preventive maintenance notifications for dealers.
• Load work orders in SAP for the billing department.
• Communicate with dealers who are not compliant with contracted agreements.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed