Investment Operations Analyst - Fund Administration

Harbor Capital Advisors • Chicago, IL

22h • $75,000 - $95,000 • Hybrid

About The Position

Harbor Capital Advisors, Inc. ("Harbor Capital") is seeking an Investment Operations Analyst to join its Fund Administration and Analysis team. This role is operations-focused and responsible for supporting the daily operational, valuation, and oversight activities of Harbor’s mutual funds and exchange-traded funds (ETFs). The position plays a critical role in ensuring accurate fund operations, strong control environments, and continuous improvement across processes, systems, and reporting. The Investment Operations Analyst – Fund Administration will partner closely with internal stakeholders and third-party service providers, including custodians and administrators, while contributing to automation initiatives and enhanced monitoring across fund operations. The ideal candidate brings hands-on investment operations experience, a solid understanding of registered investment products, strong analytical skills, and a mindset oriented toward efficiency, ownership, and accountability.

Requirements

• Bachelor’s degree in Accounting or Finance.
• 2–5 years of investment operations or fund administration experience.
• Strong attention to detail and analytical skills.
• Operational mindset with strong control awareness.
• Strong organizational and communication skills.
• Advanced Excel, AI, Power BI and Tableau experience preferred.

Nice To Haves

• Experience with ‘40 Act mutual funds or ETFs within the investment industry strongly preferred.

Responsibilities

• Execute day-to-day operational support activities for Harbor mutual funds and ETFs, including daily monitoring of cash, overdrafts, and exception reporting.
• Support security valuation processes and Valuation Committee escalation, including availability during end-of-day processing windows to address issues and resolve exceptions.
• Provide liquidity and derivatives operational support and monitoring.
• Assist with new fund, share class, and account launches.
• Support oversight of the fund custodian, including monitoring recurring operational processes, reviewing service delivery and exception reporting, tracking open items and escalations, and coordinating on process enhancements.
• Support SOC 1 and control reviews, including process mapping, documentation, and evaluation of oversight responsibilities.
• Contribute to the development and enhancement of automation workflows, dashboards, and data-driven monitoring tools, leveraging analytics, reporting platforms, and AI-enabled solutions to improve operational efficiency and strengthen oversight.
• Assist in periodic review of key dashboard metrics and alert thresholds to ensure continued relevance, accuracy, and control effectiveness.
• Perform additional responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level