Fund Administration Analyst

Harbor Capital Advisors • Chicago, IL

4d • $75,000 - $95,000 • Hybrid

About The Position

Harbor Capital Advisors, Inc. (“Harbor Capital”) is seeking a Fund Administration Analyst to join its highly motivated and innovative Fund Administration and Analysis Team. Candidates without direct ETF/ mutual fund / fund accounting experience will not be considered. The Fund Administration Analyst will assist with fund expense management oversight, financial reporting, reconciliations, and operational processes while developing a strong foundation in investment fund accounting. This role requires direct experience with ’40 Act funds, including fund accounting, expense allocations, and/or financial reporting. This position offers exposure to senior management, collaboration across departments, and opportunities to contribute to process improvements and automation initiatives. The preferred candidate demonstrates a keen interest in the stock market and possesses strong analytical skills, consistently delivering accurate and timely results. This individual proactively identifies opportunities for process enhancement and actively contributes to the achievement of both team and organizational objectives.

Requirements

• Bachelor’s degree in Accounting from an accredited university.
• 2 - 4 years of direct ’40 Act funds / fund accounting experience required.
• Experience with NAV calculations, fund expense allocations, and/or financial reporting.
• Strong attention to detail and quality of deliverables.
• Solid analytical and problem-solving skills.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Intermediate Microsoft Excel skills, including formulas, pivots, and data reconciliation.
• Effective written and verbal communication skills.
• Ability to meet deadlines and work both independently and collaboratively.
• Availability to work from the Chicago headquarters office on Tuesday, Wednesday, and Thursday each week.

Nice To Haves

• CPA or CPA candidate preferred.
• Experience using productivity tools such as Microsoft Copilot or AI-assisted research tools preferred.

Responsibilities

• Support the ongoing initiative to transfer existing in-house responsibilities to the custodian.
• Review of custodian prepared fund expense calculations and the fund invoicing process.
• Analyze fund expense ratios, including accruals, allocations, and compliance with prospectus limits.
• Support calculation and validation of mutual fund dividend and capital gain distributions.
• Reconcile mutual fund transaction activity including subscriptions, redemptions, and income postings.
• Assist with review of fund performance reporting.
• Participate in process improvement, automation, and technology enhancement initiatives.
• Perform additional responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level