Inventory & Production Reporting Coordinator III

Graphic Packaging•Lancaster, CA

About The Position

At Graphic Packaging International, we produce the paper cup that held your coffee this morning, the basket that transported those bottles of craft beer you enjoyed last weekend, and the microwave tray that heated your gourmet meal last night. We’re one of the largest manufacturers of paperboard and paper-based packaging for some of the world’s most recognized brands of food, beverage, foodservice, household, personal care and pet products. Headquartered in Atlanta, Georgia, we are collaborative, diverse, innovative individuals who create inspired packaging while giving back to our communities. With over 25,000 employees working in more than 130 locations worldwide, we strive to be environmentally responsible in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry’s best to reward the talented people who make our company successful. If this sounds like something you would like to be a part of, we’d love to hear from you. A World of Difference. Made Possible. The Inventory and Production Reporting Specialist is primarily responsible for the accuracy of production data and inventory reporting, including managing the corrections of any errors reported and completing the final review prior to submitting for financial review. This role ensures that underlying data on inventory and production value is accurate in the financial results of the company. This role reports to the Plant Controller. JOB FUNCTIONS: Job functions include but are not limited to the following. Maintain 90% compliance rating between actual shop floor reporting and the division policies. Partner with Operational Leadership team to create action plan when compliance rating is below 90%. Ensures accuracy of Raw Materials, WIP and Finished Goods Inventory balances and quantities. Reviews and closes all production orders. Identifies and corrects transactional errors for production-related entries found in SAP (i.e. End of Shift Reports). Reports error findings to Finance and plant management. Partners with them to develop Corrective Action Plan. Manages daily cycle counts for raw materials and finished goods by auditing the physical counts to the system quantities and examining/reporting any variances found. Process inventory adjustments when needed to reflect overruns, quality issues, phantom inventory, etc. once approved by leadership and/or Finance. Manages consignment inventory by performing/auditing monthly inventory count, comparing incoming inventory to previous month end numbers and determining period usage. Reports production information on a daily basis to Finance and Plant Management. Ensures all Month End Close Tasks are completed accurately and timely, including: Review Open Inventory Transfers, Subcontracting, Book to Book Reconciliations, Inventory Adjustments (ink, wip, corrugate), Ink Scorecard. Compiles data for Month End Journal Entries, including: Aged Inventory Reserves, QC Hold Reserves, and others as assigned. Leads Monthly Inventory and Production Reporting Review with Production Managers. Leads Annual Physical Inventory for outside warehouses. Completes Annual Book to Book Reconciliations for outside warehouses. Acts as Subject Matter Expert and trainer for plant employees on SAP and PEAK. Trains employees on correct ways to utilize and accurately enter data into software. Attend AM/PM Production Meetings when Controller cannot attend. Completes reconciliation of Chep and Peco pallet programs. Completes other tasks as requested by the Finance Department. Completes other tasks as requested by Plant Management, if approved by the Finance Department. Additional duties as assigned.

Requirements

1 -3 years of manufacturing experience. Including experience in inventory Control and Manufacturing Production reporting preferred.
Strong computer skills including SAP, Microsoft Office (Excel Experience Required).
Professional oral and written communication skills.
Travel required 5% - 10%.
Ability to interact with shop floor personnel, plant management and Finance.
Ability to multi-task.
Organized and detail oriented.
Self-starter.
Effective problem-solving skills.
Minimum of High School Diploma, GED
Critical thinking and analytical skills to evaluate performance metrics and outcomes and to constructively resolve challenges.
Proficient in Microsoft Office Suite including Access.
Ability to adapt to changing organizational and operational needs; ability to lead, motive and influence others towards change.
Effective oral and written communication skills.
Ability to develop and conduct training on complex topics in a concise manner, appropriate to the audience.
Effective interpersonal skills for interacting with people at various levels of the organization and in a variety of functions.
Self-confident, ability to accept and respond to challenges in a positive manner.
General schedule is an M-F assignment 8 hour days.
Employee must be willing to work alternate schedules occasionally; that may include early mornings, nights, and/or weekends and be punctual while doing so.
Sitting or standing for extended periods up to 8+-hours.
Occasional Lifting up to 20 lbs.
Wear PPE when required: Safety glasses, hearing protection etc.
Reading computer screen or other electronic devices.
Use of various office hand and electrical tools or equipment.
Confined space entry of equipment and vessels during outages.
Walking down all process areas and equipment.

Nice To Haves

Bachelor’s degree in Finance, Business or similar discipline preferred

Responsibilities

Maintain 90% compliance rating between actual shop floor reporting and the division policies.
Partner with Operational Leadership team to create action plan when compliance rating is below 90%.
Ensures accuracy of Raw Materials, WIP and Finished Goods Inventory balances and quantities.
Reviews and closes all production orders.
Identifies and corrects transactional errors for production-related entries found in SAP (i.e. End of Shift Reports).
Reports error findings to Finance and plant management. Partners with them to develop Corrective Action Plan.
Manages daily cycle counts for raw materials and finished goods by auditing the physical counts to the system quantities and examining/reporting any variances found.
Process inventory adjustments when needed to reflect overruns, quality issues, phantom inventory, etc. once approved by leadership and/or Finance.
Manages consignment inventory by performing/auditing monthly inventory count, comparing incoming inventory to previous month end numbers and determining period usage.
Reports production information on a daily basis to Finance and Plant Management.
Ensures all Month End Close Tasks are completed accurately and timely, including: Review Open Inventory Transfers, Subcontracting, Book to Book Reconciliations, Inventory Adjustments (ink, wip, corrugate), Ink Scorecard.
Compiles data for Month End Journal Entries, including: Aged Inventory Reserves, QC Hold Reserves, and others as assigned.
Leads Monthly Inventory and Production Reporting Review with Production Managers.
Leads Annual Physical Inventory for outside warehouses.
Completes Annual Book to Book Reconciliations for outside warehouses.
Acts as Subject Matter Expert and trainer for plant employees on SAP and PEAK.
Trains employees on correct ways to utilize and accurately enter data into software.
Attend AM/PM Production Meetings when Controller cannot attend.
Completes reconciliation of Chep and Peco pallet programs.
Completes other tasks as requested by the Finance Department.
Completes other tasks as requested by Plant Management, if approved by the Finance Department.
Additional duties as assigned.