Temporary - Inventory Control Specialist II

City of Austin•Austin, TX

12d•$22 - $25•Onsite

About The Position

JOIN THE CITY OF AUSTIN TEAM At the City of Austin, we are more than just an employer—we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles – Empathy, Ethics, Excellence, Engagement, and Equity – anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee. What Makes the City of Austin Special? Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation. Value and Innovation : Work in an environment where employees are valued and innovation thrives. Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits. Retirement Security: Plan for the future with the City of Austin Employees' Retirement System. Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure. Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support. Career Growth: Advance your skills and expertise with professional development and leadership opportunities. Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration. By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country. Job Description: Purpose: This position performs duties associated with warehouse and/or inventory management. Duties, Functions and Responsibilities: Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders. Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances. Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method. Documents items shipped by recording identifying information of items and transport information. Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing. Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines. Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits. Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories. Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed. Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues. Operates various types of equipment including a pallet lift and/or fork lift. Responsibilities - Supervisor and/or Leadership Exercised: None Knowledge, Skills, and Abilities: Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of fundamental inventory control procedures and systems. Knowledge of office and administrative practices related to purchasing. Skill in oral and written communication. Skill in record keeping and performing detailed work. Skill in data analysis and problem solving. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Ability to use various types of equipment, including a pallet lift and/or fork lift Ability to perform detailed work in an accurate and organized manner. Ability to establish and maintain good working relationships with other city employees and the public. Minimum Qualifications: Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field. Education may substitute for experience up to the maximum of two (2) years. Licenses and Certifications Required: Valid Texas Class C Driver’s License, if required for the position If required for the position, legally mandated training must be completed within 1 year of employment. Preferred Qualifications: Experience working in an industrial facility and general knowledge of industrial equipment such as pumps, motors, valves, gauges, and switchgear. Experience working with hand tools and basic power tools. Experience with MS Office suite Experience with Maximo or other warehouse inventory software Notes to Candidate: Austin Energy's Decker Creek Power Station is seeking an Inventory Control Specialist II to manage the Decker warehouse and all of the plant's logistics needs. Managing the warehouse entails: Performing periodic inventory inspections to verify physical counts with quantities listed in Maximo (warehouse inventory software) Performing detailed inspections of all deliveries prior to receiving to verify items are damage free and/or consistent with order details Accurately receiving and issuing of all warehouse inventory items Maintaining a clean and accessible warehouse Ability to drive a forklift due to the various equipment and delivery sizes/quantities Ability to lift a minimum of 50 lbs, climb ladders, and standing for prolonged periods. Working with Plant Management team to procure necessary quantities of parts, equipment, and/or materials for operations, maintenance, and project activities. Ability to perform duties under minimal supervision. Schedule: Monday thru Friday from 7:00 AM to 4:00 PM (hour for lunch) with overtime opportunities and weekends. Must be able to work shift work, 12 hrs day or night, when necessary. This individual will also be required to assist with maintenance activities and plant outages when necessary. Location: Decker Creek Power Station, 8003 Decker Lane, Austin, TX 78724 Pay Range: $22.48 (min) to $25.24 (mid) Critical: This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services. Employment Application: The City of Austin employment application is an official document; incomplete applications will not be considered. The Employment Record should be complete with job titles, employment dates, job duties, functions, and responsibilities for each position held. Starting salary will be based on overall relevant experience from your application. Responses to the Supplemental Questions inquiring about experience should be reflected on application. When completing the City of Austin employment application, the work experience listed must include a month, year, and a verifiable Supervisor or Human Resources phone number. Please be sure to detail on the application all current and previous employment that you wish to be considered as part of your qualifications. Statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable. Please note that Austin Energy may close the job posting at any time after 7 days from the date of the initial advertisement. Once the job posting has closed, applications cannot be changed. If you are selected as a top candidate: Verification of your education (which may include high school graduation or GED, undergraduate and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution If you are identified as a top candidate and are in the military or a veteran, you will need to provide a copy of your DD-214 prior to confirming a start date. This position requires a criminal background investigation. Driving Requirement: This position requires a Valid Texas Class

Requirements

Knowledge of fundamental inventory control procedures and systems.
Knowledge of office and administrative practices related to purchasing.
Skill in oral and written communication.
Skill in record keeping and performing detailed work.
Skill in data analysis and problem solving.
Skill in using computers and related software applications.
Skill in handling multiple tasks and prioritizing.
Ability to use various types of equipment, including a pallet lift and/or fork lift
Ability to perform detailed work in an accurate and organized manner.
Ability to establish and maintain good working relationships with other city employees and the public.
Graduation from an accredited high school or equivalent plus three (3) years of experience in a warehouse/inventory control related field.
Education may substitute for experience up to the maximum of two (2) years.
Valid Texas Class C Driver’s License, if required for the position
If required for the position, legally mandated training must be completed within 1 year of employment.
Ability to drive a forklift due to the various equipment and delivery sizes/quantities
Ability to lift a minimum of 50 lbs, climb ladders, and standing for prolonged periods.
Ability to perform duties under minimal supervision.

Nice To Haves

Experience working in an industrial facility and general knowledge of industrial equipment such as pumps, motors, valves, gauges, and switchgear.
Experience working with hand tools and basic power tools.
Experience with MS Office suite
Experience with Maximo or other warehouse inventory software

Responsibilities

Receives, ships and verifies items assuring items received are accurate; inspecting condition of items; performing operational checks on equipment in inventory, comparing count/measure of items to purchase orders and packing lists, resolving discrepancies, and tracking delayed orders.
Documents goods/services purchased, received and/or issued by recording identifying information using the appropriate tracking method and providing status updates to stakeholders on variances.
Prepares items for shipment to ensure safe delivery and determines most economical and efficient shipping method.
Documents items shipped by recording identifying information of items and transport information.
Completes purchase requests by verifying inventory and specifications of purchase requests; preparing stock and equipment requisitions, inputting purchase orders, quotes and service requests, expediting deliveries and assisting with invoice processing.
Replaces or repairs damaged or obsolete items using the appropriate tools and following internal guidelines.
Resolves discrepancies in receiving by identifying damaged items and shortages and quantity of materials; placing materials in inventory, conferring with various entities to make adjustments; correcting the shortages and obtaining credits.
Monitors and/or maintains inventory by applying fundamental control techniques; monitoring inventory level and replenishment lead times, anticipating needed items, updating inventory forecasts, minimum and maximum stock levels, and performing periodic cycle counts / inventories.
Monitors inventory by identifying idle, excess and obsolete stock and coordinates disposition as directed.
Supports inventory and/or warehouse operations by providing on-the-job training, troubleshooting issues at various phases of the receiving and shipping cycle, and serves as liaison among purchasing, vendors and other staff members to resolve operational issues.
Operates various types of equipment including a pallet lift and/or fork lift.
Performing periodic inventory inspections to verify physical counts with quantities listed in Maximo (warehouse inventory software)
Performing detailed inspections of all deliveries prior to receiving to verify items are damage free and/or consistent with order details
Accurately receiving and issuing of all warehouse inventory items
Maintaining a clean and accessible warehouse
Working with Plant Management team to procure necessary quantities of parts, equipment, and/or materials for operations, maintenance, and project activities.