Internship - Donor Relations (Advancement)/Seasonal Employment

Chautauqua Institution • Chautauqua, NY

7h • $16 - $18 • Onsite

About The Position

The Office of Advancement supports the donor community by aligning charitable interests with opportunities at Chautauqua Institution. The Donor Relations team provides behind-the-scenes support for events, celebrations, and programs. There are multiple events each day. Last-minute changes are part of the daily work routine. About Your Compensation Compensation for this position starts at $16.00/Hour, and with demonstrated experience and qualifications, candidates may earn up to $17.50/Hour. About Your Work Day Donor Relations  Greet and assist visitors to the Office of Advancement, handle phone calls, direct inquiries, and provide information as needed. Assist with preparation, set-up, execution, and take-down of events. Greet and assist with check-in of guests to events. Utilize a golf cart to transport guests and staff. Assist with invitations and RSVPs for events. Hand-deliver invitations, gifts, and other correspondence to various locations within the Institution's grounds. Communications and Marketing  Assist with writing and placing recognition articles in The Chautauquan Daily newspaper, including editing copy and organizing digital files. Assist with writing content for digest newsletters that summarize events. Assist with office mailings and correspondence, maintaining a high standard of professionalism and attention to detail.  Data Management Efficiently and accurately manage multiple event RSVPs through phone and email communication. Utilize Raiser’s Edge software to input, update, and meticulously track event information. About Your Schedule While you will confirm your final schedule with management at the time of an interview and offer of employment, you should generally anticipate the following schedule options for this position: The typical work schedule is Monday- Friday, 9:00 am- 5:00 pm; however, there are some evening events which would require a flexible schedule. About Referral Program Chautauqua Institution’s Referral Bonus Program is a talent solution to recruit, develop, and retain a diverse workforce that encompasses all the skills and experience necessary to deliver on our goals and objectives. Chautauqua Institution will provide a $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work. In the case of seasonal positions working less than 6-months, the new candidate must remain actively employed for at least 30-days from the first physical date of work and until the closing date of the season. The closing date of the season is the last Sunday in August. About Living on the Grounds No employer-provided housing is available for this position. Applicants should plan to secure independent housing or reside within a commutable distance. About Chautauqua Institution Chautauqua Institution is a not-for-profit global convener of dialogue on the most significant issues of the day through engagement across four pillars of the arts, education, religion, and recreation. The Chautauqua community is located on the shores of Chautauqua Lake in southwestern New York State and comes alive each summer with a unique mix of visual and performing arts, lectures, interfaith worship/programs, and recreational activities. Chautauqua Institution owns and operates Chautauqua Hotel Company , a comprehensive hotel, food & beverage, conferencing, and events organization. Discovering Your Chautauqua Experience There are countless ways that our talent will engage with our mission, vision, and diverse communities, and you are invited to immerse yourself in our programming as a gateway to this experience. Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater. Our Commitment to IDEA Chautauqua Institution values Inclusion, Diversity, Equity, and Accessibility (IDEA) as a priority in our strategic plan, 150 Forward . One of our five core values is “The dignity and contributions of all people.” We are committed to creating conditions where everyone can engage as complete and valued participants in the Chautauqua experience. The Institution is an equal opportunity employer committed to equitable and inclusive hiring practices. Applicants and employees will not be discriminated against based on any status protected under federal, state, or local law. We especially welcome applications from those who can demonstrate experience, engagement, and professional expertise in IDEA. Joining Our Talent Community Join our talent community online at CHQ.org/employment . You are encouraged to learn more about Chautauqua Institution at CHQ.org and view the 150 Forward Strategic Plan at 150fwd.CHQ.org .

Responsibilities

• Greet and assist visitors to the Office of Advancement, handle phone calls, direct inquiries, and provide information as needed.
• Assist with preparation, set-up, execution, and take-down of events.
• Greet and assist with check-in of guests to events.
• Utilize a golf cart to transport guests and staff.
• Assist with invitations and RSVPs for events.
• Hand-deliver invitations, gifts, and other correspondence to various locations within the Institution's grounds.
• Assist with writing and placing recognition articles in The Chautauquan Daily newspaper, including editing copy and organizing digital files.
• Assist with writing content for digest newsletters that summarize events.
• Assist with office mailings and correspondence, maintaining a high standard of professionalism and attention to detail.
• Efficiently and accurately manage multiple event RSVPs through phone and email communication.
• Utilize Raiser’s Edge software to input, update, and meticulously track event information.

Benefits

• Referral Bonus Program
• Employees will receive a traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater.

What This Job Offers

• Career Level: Intern
• Education Level: No Education Listed