International Travel Coordinator

KACE Company•Washington, DC

About The Position

The International Travel Program provides travel document service, including Official Passports and Visas, security support to USPS travelers through administration of Department of State mandated medical and security evacuation insurance and guidance regarding IT security. The analyst will provide day to day service to all international travelers’ needs and handle daily administrative tasks.

Requirements

Bachelors’ Degree from an accredited college or university AND a minimum of five years of work experience demonstrating the ability to operate under pressure.
Ability to communicate orally and in writing to prepare correspondence and country clearance requests
Ability to conduct security or intelligence briefings for international travelers as needed, and be able to provide appropriate travel warnings and embassy contact information
Ability to compile data, provide detailed reports, and narratives for year-end reports
Ability to keep apprised of worldwide events to identify potential risks and give appropriate advice to international travelers accordingly
Ability to organize, maintain, and track various sources of data/information
Knowledge of law enforcement policies and procedures
Ability to complete assigned tasks/projects related to international travel under time constraints
Must be a U.S Citizen or Legal Permanent Resident.
Favorable credit check for all cleared positions
Successfully passing a background investigation including drug screening.

Nice To Haves

Experience in a Federal Law Enforcement Agency environment and coordinating international travel highly desired.

Responsibilities

International Travel Coordination - Provides guidance for trip planning, assists international travelers with questions and/or concerns with international travel.
Performs research and provides answers related to international travel.
Responds and attends to inquiries from internal and external stakeholders.
Engages with executive sponsor of the International Travel Program to ensure approval is granted prior to official international travel, along with fulfilment of post-travel e-Travel requirements.
Ensures international travelers have completed all travel requirements prior to travel.
Ensures each international traveler has familiarization with and has registered for the medical evacuation insurance known as Global Rescue.
Maintains a tracking system for all registered, insured personnel.
Extends support and guidance to IS and Postal Service international travelers relating to cyber threats and international VPN and phone service.
Navigates e-country clearance system to ensure compliance with State Department regulations.
Guarantees continuous attention is provided to travelers where defensive counterintelligence briefings are mandatory prior to travel and retain confirmation once completed.
Responsible for the maintenance and custody of all issued Official Passports.
Ensures the documentation relating to the issuance of each Official Passport is recorded for data integrity.
Ensures signatories and couriers are current with the Special Issuance Agency to maintain expeditious issuance of passports and other travel-related accountable documentation.
Program Support - Maintain the Global Security intranet web page and all necessary associated forms to provide the most up to date messaging to IS international travelers.
Support the drafting of SOPs, process flows, and the development of the Global Security Strategy Plan.
Liaison - The analyst will be expected to liaison with the USPS Travel Coordinator, members of the Passport Agency, foreign embassies, the State Department, and interface with USPIS/USPS international travelers.
The position will require local travel to the SIA and embassies on behalf of international travelers.