International Tax Coordinator, Tax Department

Yale University•New Haven, CT

52d•$92,000 - $146,750•Remote

About The Position

The International Tax Coordinator reports directly to the Senior Tax Director. The International Tax Coordinator is responsible primarily for tax analysis and compliance, including Federal and state tax reporting and withholding of income taxes, with respect to international faculty, students, visiting scholars and non-U.S. entities and for providing outreach and training the University community. The International Tax Coordinator will assist in other areas of tax compliance and research, as directed (e.g., state sales tax and federal and state tax returns).

Requirements

Ability to communicate effectively and work within a multicultural environment is essential
Exceptional customer service skills
Excellent organizational abilities and detail orientated
Advanced knowledge of accounting and tax law for international payments
Familiarity with automated accounting systems and desktop computing capabilities i.e., Excel, Word, Database applications and electronic tax research applications
Bachelor's degree in accounting, business or finance and six years of progressive tax experience or an equivalent combination of education and experience. Knowledge of tax research and tax preparation software.

Responsibilities

Manage the University's tax compliance with respect to the University's nonresident alien population. Lead initial and follow-up interviews and data collection for international faculty, students and scholars. Analyze tax residency status of individuals, interpret, and if appropriate, review, authorize and file tax treaty benefit forms on a timely basis. Assist international faculty, students and scholars in understanding the U.S. tax withholding and reporting rules.
Analyze and interpret data submitted by international faculty, students and scholars as well as business administrators relating to the tax status of international students and scholars based on the federal tax regulations. Review immigration and tax documents, interpret tax treaties and calculate the substantial presence test (SPT) to ensure the correct rate of tax withholding is applied.
Manage and monitor the Workday payroll and Sprintax Calculus databases and quality assurance functions with respect to international students and scholars, and coordinate processes with A/P and Payroll. As a part of this quality assurance initiative, oversee periodic mailings to obtain updated forms and information for international faculty, students and scholars as required by the IRS. Identify areas of potential tax exposure/noncompliance and proactively recommend and implement enhanced controls/procedures.
Direct and supervise senior administrative assistant with respect to indexing international documents, sending various notifications to the international community, responding to routine international tax questions and performing international reconciliation projects.
Review and update the International Tax Office website as required to reflect changes in tax law and treaties with respect to non-resident alien tax requirements.
Serve as the University expert for questions related to non-resident alien tax withholding and treaty applicability, act as liaison with University community, resolve international tax issues and review check requests for international individuals and entities to ensure appropriate tax withholding and reporting.
Develop policies and procedures, as well as training materials for university administrators with respect to tax compliance for international guest visitors, faculty, students and scholars. Lead regular training sessions for the University community to emphasize the need for planning, to obtain feedback from the community, and make necessary process improvements. Partner with central departments (OISS, A/P and Payroll) to create comprehensive training sessions. Present to nonresident aliens in certain orientation programs, including the World Fellows and postdoctoral fellows' programs.
Advise A/P and Payroll with respect to process, documentation and compliance for withholding and reporting with respect to the University's nonresident alien population and foreign vendors.
Research, analyze and interpret new tax law and any changes to existing tax law and tax treaties to determine its application to the University's international community. Conduct NRA research. Participate in projects from the Office of International Students and Scholars relating to improvements of the International Tax Office.
Oversee and assist in the development of the IRS acceptance agent role at the University.
Advise Payroll, A/P, Yale Press, Student Financial Services and the Graduate School with respect to international payment issues and review and reconcile year end reports for the annual filing of Form 1042-S. manage quality assurance oversight with respect to the tax treatment of payments to international students and scholars.
Perform additional tax duties as assigned by the Tax Director, including overseeing preparation of annual U.S. Residency Certifications.