International Ministries and Study Abroad Assistant

Point Loma Nazarene University•San Diego, CA

14d•$21 - $22

About The Position

PLNU is a Christian liberal arts university in the evangelical, Wesleyan tradition, offering quality undergraduate, graduate and professional programs. We provide higher education in a vibrant Christian environment where minds are engaged and challenged, character is modeled and formed, and service is an expression of faith. PLNU is an institution that is committed to reflecting the rich diversity of God’s kingdom. We therefore encourage applications from culturally diverse candidates. Benefits: We are pleased to offer attractive benefits and resources. This includes benefits such as health, dental, tuition benefits for employees and dependents, competitive retirement matching, vacation and sick time, and 15 paid holidays per year. In addition, we have many opportunities to engage with our community including staff chapel and a robust wellness program. Job Summary: You enjoy a positive work environment of belonging, hospitality, and professional care. You employ clear communication and provide great attention to detail. Your support for the director clearly increases international program impact in the life of the campus. You work on a friendly and purposeful team. We plan and promote excellent Christian mission trips and study abroad programs for our students, staff, and faculty. You support the student onboarding pre-travel process as well as post-travel wrap up and assessment. The students are stretched and grow. These travel programs can be one of the most formative parts of college. You know that you and your team helped make it all happen.

Requirements

Two years of clerical or administrative assistant experience, with emphasis on communications and financial tracking/management.
Strong computer skills including the use of Google applications as well as MS Word, Excel, and ability to type 45 wpm.
Strong organizational skills including ability to use independent judgment in prioritizing and carrying out tasks.
Ability to work effectively while under deadline pressure and with multiple interruptions.
Accuracy and attention to detail.
Strong communication skills and command of correct English usage, spelling, grammar and punctuation.
Evidence of Christian commitment and active church involvement.
In addition, staff agree to live in agreement with PLNU’s Community Life Covenant.
The job offer is contingent on the successful completion of a background check.
PLNU will consider qualified applicants, including those with criminal histories, in a manner consistent with state and local "Fair Chance" laws.
Sitting for periods greater than one hour.
Use of computer equipment: computer keyboard, mouse, and monitor.
Vision to read documents, e-mail and other correspondence, and reports on paper and computer monitor.
Hearing and speaking to communicate effectively with others in person and by phone.
Will also stand, stoop, push, pull, and lift up to 10 pounds throughout the day.

Responsibilities

Provide administrative support to the Director of International Ministries and Study Abroad, including reconciling expense reports, requesting payment on invoices, calendaring meetings, reserving meeting space, and assisting with meeting hospitality.
Manage confidential email communications for the director when requested.
Prepare routine correspondence, reports, and meeting minutes.
Anticipate administrative needs of the director to enhance supervisor’s effectiveness.
Ensure the director has current program student, staff/faculty, partner/host, and emergency contact lists at all times.
Work with director supporting communication with affiliated program providers and universities to resolve financial, billing, and contractual concerns.
Receive student walk-ins, respond to questions, and route them to appropriate staff, as needed.
Schedule and host one-on-one and group meetings to resource students in need of guidance through application processes for internal programs, affiliated programs, and student visas.
Provide support to planning processes for faculty-led study abroad programs.
Support post-travel financial reconciliation processes.
Resource and support promotional and training events.
Assist director and staff with marketing outreach to faculty and staff departments, setting appointments for collaboration meetings and brief classroom promotional presentations.
Collaborate and communicate well with multiple PLNU departments including Campus Facilities, Educational Access Center, Public Safety, Records Office, Student Financial Services, Student Accounts, etc.
Work on special projects and perform other duties as assigned by the director, including researching and collecting information.
Provide excellent service to internal and external constituents.
Provide and maintain a safe, friendly and efficient professional office environment.
Support Student Life and Formation departmental programs and projects as needed.