Internal Communications & Office Administrator - Hybrid - Merced, CA Only

Race Communications • Merced, CA

12h • $70,000 - $85,000 • Hybrid

About The Position

The Internal Communications & Office Administrator is a highly autonomous hybrid role responsible for internal communications, creative content, and administrative operational support. This position drives internal messaging, creates compelling written and visual content, coordinates projects and deadlines independently, and provides administrative support as needed. While all approvals and policy ownership remain with the Operations Administration Manager, this role ensures timely execution of internal communications, engaging content creation, and smooth operational support at assigned locations.

Requirements

• Eligibility for US Employment without sponsorship
• Minimum of 18 years of age
• High School Diploma or GED or equivalent combination of education and experience is preferred
• A valid driver's license, subject to successful verification through a DMV check, is mandatory
• Advanced proficiency in Microsoft PowerPoint, SharePoint, and Microsoft 365 Suite
• Strong experience in graphic design, video editing, and multimedia content creation
• Exceptional writing, editing, and storytelling skills
• Ability to manage multiple projects, deadlines, and tasks independently
• Strong organizational, problem-solving, and interpersonal skills
• Comfortable working in a hybrid environment with flexible in-office presence
• The ability to effectively communicate in English, including speaking, reading, writing, and comprehension, as necessary for effective job performance and workplace communication
• Proficient use of MS Office applications including Teams, Word, Excel, and PowerPoint; teleconferencing applications
• Functional use of common office equipment, computers, and office software
• In-office: Mondays and Tuesdays required
• Optional in-office: Wednesday–Friday as needed for onboarding, events, or operational support
• Travel to other locations may be required to support onboarding or regional events

Nice To Haves

• Bilingual communication skills are considered a plus, particularly when serving diverse communities

Responsibilities

• Develop, write, and edit internal communications materials, ensuring clarity, consistency, and alignment with company messaging
• Create visual content and graphics to enhance internal communications and engagement
• Produce and edit internal videos and multimedia content spanning various departments
• Identify opportunities to improve communication processes and channels to increase engagement
• Maintain internal communication templates, archives, and documentation
• Support initiatives promoting employee recognition, involvement, and collaboration
• Assist with internal events, content creation for events, and post-event communications
• Gather employee feedback and collaborate on solutions to address communication gaps
• Independently manage assigned projects, timelines, and deliverables with minimal supervision
• Track action items, dependencies, and deadlines, following up to ensure timely completion
• Prepare materials, reports, and updates for review and approval by the Operations Administration Manager
• Provide administrative support for assigned locations, including onboarding/offboarding logistics and workspace setup
• Support compliance tracking, documentation upkeep, and operational recordkeeping as needed
• Assist with event logistics and on-site operational support
• Provide administrative support for assigned locations, including onboarding/offboarding logistics and workspace setup
• Support compliance tracking, documentation upkeep, and operational recordkeeping as needed
• Assist with event logistics and on-site operational support
• Pick up, sort, and distribute daily mail, including daily retrieval from the Burlingame PO Box and coordinate with the post office and courier services as needed
• Maintain and manage office supplies, breakroom inventory, and equipment to ensure uninterrupted operations
• Handle scheduling, correspondence, clerical tasks, and general administrative support for the Operations department
• Maintain organized filing systems, ensuring accuracy, completeness, and compliance with company standards
• Act as a liaison between internal departments, vendors, and external service providers
• Coordinate travel arrangements, itineraries, and logistics for Operations staff
• Additional duties as required.

Benefits

• 100% Company-Paid Medical and Dental Benefits
• Free Fiber Internet Service
• Competitive base salary
• Comprehensive Benefits Package: 100% company-paid medical and dental insurance (starting the 1st of the month following your start date), PTO (vacation, sick), 11 paid holidays, paid birthdays, 401k matching (4%)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED