Internal Communications & Office Administrator - Hybrid - Merced, CA Only

Race Communications•Los Banos, CA

12h•$70,000 - $85,000•Hybrid

About The Position

The Internal Communications & Office Administrator is a highly autonomous hybrid role responsible for internal communications, creative content, and administrative operational support. This position drives internal messaging, creates compelling written and visual content, coordinates projects and deadlines independently, and provides administrative support as needed. While all approvals and policy ownership remain with the Operations Administration Manager, this role ensures timely execution of internal communications, engaging content creation, and smooth operational support at assigned locations.

Requirements

Eligibility for US Employment without sponsorship
Minimum of 18 years of age
High School Diploma or GED or equivalent combination of education and experience is preferred
A valid driver's license, subject to successful verification through a DMV check, is mandatory
Advanced proficiency in Microsoft PowerPoint, SharePoint, and Microsoft 365 Suite
Strong experience in graphic design, video editing, and multimedia content creation
Exceptional writing, editing, and storytelling skills
Ability to manage multiple projects, deadlines, and tasks independently
Strong organizational, problem-solving, and interpersonal skills
Comfortable working in a hybrid environment with flexible in-office presence
The ability to effectively communicate in English, including speaking, reading, writing, and comprehension, as necessary for effective job performance and workplace communication
Proficient use of MS Office applications including Teams, Word, Excel, and PowerPoint; teleconferencing applications
Functional use of common office equipment, computers, and office software
In-office: Mondays and Tuesdays required
Optional in-office: Wednesday–Friday as needed for onboarding, events, or operational support
Travel to other locations may be required to support onboarding or regional events

Nice To Haves

Bilingual communication skills are considered a plus, particularly when serving diverse communities

Responsibilities

Develop, write, and edit internal communications materials, ensuring clarity, consistency, and alignment with company messaging
Create visual content and graphics to enhance internal communications and engagement
Produce and edit internal videos and multimedia content spanning various departments
Identify opportunities to improve communication processes and channels to increase engagement
Maintain internal communication templates, archives, and documentation
Support initiatives promoting employee recognition, involvement, and collaboration
Assist with internal events, content creation for events, and post-event communications
Gather employee feedback and collaborate on solutions to address communication gaps
Independently manage assigned projects, timelines, and deliverables with minimal supervision
Track action items, dependencies, and deadlines, following up to ensure timely completion
Prepare materials, reports, and updates for review and approval by the Operations Administration Manager
Provide administrative support for assigned locations, including onboarding/offboarding logistics and workspace setup
Support compliance tracking, documentation upkeep, and operational recordkeeping as needed
Assist with event logistics and on-site operational support
Pick up, sort, and distribute daily mail, including daily retrieval from the Burlingame PO Box and coordinate with the post office and courier services as needed
Maintain and manage office supplies, breakroom inventory, and equipment to ensure uninterrupted operations
Handle scheduling, correspondence, clerical tasks, and general administrative support for the Operations department
Maintain organized filing systems, ensuring accuracy, completeness, and compliance with company standards
Act as a liaison between internal departments, vendors, and external service providers
Coordinate travel arrangements, itineraries, and logistics for Operations staff
Additional duties as required.