Intern, Special Events & Event Rentals (Summer 2026)

WOLF TRAP FOUNDATION FOR THE PERFORMING ARTS • Vienna, VA

5d • Onsite

About The Position

Work behind the scenes with the Special Events team, assisting with the daily planning, logistics, coordination, and execution of Wolf Trap’s major fundraising events that help raise $2 million annually. You will also join in on the excitement of planning and coordinating member events and rentals at Wolf Trap’s many unique facilities. Coordinate set-up and on-site registration at events Assist with event invitation and RSVP process by managing information in the donor database Execute membership fulfillment and cultivation events Manage logistics for Facility Rentals projects and events Interact with donors, prospects, and board members on the phone, through email, and on-site at events Other projects include industry research, vendor outreach, organizing and managing event supplies, and assist in areas such as sponsorships/development and marketing.

Requirements

• Strong computer skills (MS Word and Excel), experience with Raiser's Edge software is helpful but not necessary
• Outstanding writing, communication, and interpersonal skills
• Efficient organizational skills and ability to multitask with superb attention to detail
• Exceptional customer service skills, creativity, and initiative
• Undergraduate students (must have completed at least 1 year of undergraduate study)
• Graduate students
• Recent graduates (up to 2 years out of school)
• Career-changers currently enrolled in a degree program
• International students (J-1 or F-1 Visa required)
• Must be physically located in and have a local address in Virginia, Maryland, or the District of Columbia for the duration of their employment
• Must be able to remain in a stationary position 75 percent of the time
• Constantly operates a computer and other office equipment (i.e. calculator, copier, printer, etc.)
• Occasionally required to walk, stoop, bend and reach with arms
• Lift/move up to 10 pounds infrequently

Responsibilities

• Coordinate set-up and on-site registration at events
• Assist with event invitation and RSVP process by managing information in the donor database
• Execute membership fulfillment and cultivation events
• Manage logistics for Facility Rentals projects and events
• Interact with donors, prospects, and board members on the phone, through email, and on-site at events
• Other projects include industry research, vendor outreach, organizing and managing event supplies, and assist in areas such as sponsorships/development and marketing.

What This Job Offers

• Job Type: Full-time
• Career Level: Intern
• Education Level: No Education Listed
• Number of Employees: 51-100 employees