Interim Business Manager - Limited Access

Aspire Public Schools•Los Angeles, CA

13h•$74,468 - $104,515

About The Position

Internal for Aspire Tate Academy Teammates ONLY ABOUT ASPIRE Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation. Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy. JOB SUMMARY The Business Manager is responsible for overall non-academic/instructional business operations of the school site including School Operations and Administration, Accounting, Finance and Budget Management, Data Management, School Leadership, and Serving as a Partner to the Principal. The Business Manager reports to the Principal, supervises supporting staff, and collaborates and partners with all school staff and home office teammates as well as with students, parents, and outside consultants/vendors. ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions School Operations & Administration Manage full scope of responsibilities related to student enrollment, student recruitment, and attendance including outreach, training, and reporting Manage all aspects of authorizer and charter compliance and state reporting, and maintains accurate electronic and hard copy records Manage the school's multi truancy process in collaboration with the Admin Team Serve as a thought partner to the Principal, and contributor on key operational school decisions Manage or supervise management of vendor relationships such as those with landlord, local fire departments, copier services, and building safety contractors, etc. Lead school site emergency preparedness planning and execution in collaboration with colleagues on the Emergency Response Team Oversee Cafeteria Manager and any support staff in management of the Nutrition Program Manage or supervise management of the school site facility and responds to building management and facilities crises as needed Assist Administrative Team and/or Leads in the planning and execution of school-wide events (e.g. Graduation, Saturday School, New Student Orientation, Enrollment Events) Accounting, Finance and Budget Management Collect and process payments for a variety of accounts such as lunch accounts, donations, and fundraisers according to Aspire policy and best practices Serve as bookkeeper for school and prepare purchase orders for procurement, submit invoices and ensure timely payment to vendors Oversee and organize the free/reduced lunch program and is responsible for reporting Data Management Manages all aspects of the Student Information System and administrative functions ensuring integrity of student demographics, health, scheduling, and academic data Responsible for the custody of student files, ensuring they are complete, accurate, and properly organized Monitor internal systems for managing and tracking student attendance, truancy management, and chronic absenteeism Manage online student enrollment system (e.g. SchoolMint) during the open enrollment period, lottery, and registration School Leadership Manage office and other classified non-instructional staff (Office Assistants, Cafeteria Manager, Campus Monitors, Parent Coordinator, Building Manager, Custodian, as applicable) Manage performance of and train, develop and provide continuous feedback to non-teaching teammates Support the Principal in the participation of hiring school site teammates Seek out and attend relevant Aspire-wide and external professional development opportunities Other Administrative Tasks Coordinate and/or provide translation services for our students and families (as needed) Update school website Assist principal with all school and extracurricular activities Support the business aspects and track submission of documents to home office, regional office, and operating district Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior Perform other related duties as required and assigned

Requirements

Strong organizational, time management and multitasking skills
Strong interpersonal and communication skills
Experience in office management
Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions
Ability to create inclusive environments that honors and supports a diversity of backgrounds and perspectives
Ability to work independently as well as with a team
Professional appearance and manner
Knowledge of Ed Code preferable (or interest in learning)
B.A. Degree preferred or equivalent work experience
6 plus years in fast-paced, ever changing administrative position; experience in a school environment preferable
Proficiency with Microsoft Office, network printing, copiers and fax machines
Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull.
Move, lift and/or carry up to 30 pounds to shoulder height
Repetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping)
Demonstrate normal depth perception
Sitting, walking or standing for extended periods of time
Dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone
See and read a computer screen and printed matter with or without vision aids
Hear and understand speech at normal levels and on the telephone with or without auditory aides

Nice To Haves

Fluency in Spanish - highly desirable
Supervisory experience strongly preferred

Responsibilities

Manage full scope of responsibilities related to student enrollment, student recruitment, and attendance including outreach, training, and reporting
Manage all aspects of authorizer and charter compliance and state reporting, and maintains accurate electronic and hard copy records
Manage the school's multi truancy process in collaboration with the Admin Team
Serve as a thought partner to the Principal, and contributor on key operational school decisions
Manage or supervise management of vendor relationships such as those with landlord, local fire departments, copier services, and building safety contractors, etc.
Lead school site emergency preparedness planning and execution in collaboration with colleagues on the Emergency Response Team
Oversee Cafeteria Manager and any support staff in management of the Nutrition Program
Manage or supervise management of the school site facility and responds to building management and facilities crises as needed
Assist Administrative Team and/or Leads in the planning and execution of school-wide events (e.g. Graduation, Saturday School, New Student Orientation, Enrollment Events)
Collect and process payments for a variety of accounts such as lunch accounts, donations, and fundraisers according to Aspire policy and best practices
Serve as bookkeeper for school and prepare purchase orders for procurement, submit invoices and ensure timely payment to vendors
Oversee and organize the free/reduced lunch program and is responsible for reporting
Manages all aspects of the Student Information System and administrative functions ensuring integrity of student demographics, health, scheduling, and academic data
Responsible for the custody of student files, ensuring they are complete, accurate, and properly organized
Monitor internal systems for managing and tracking student attendance, truancy management, and chronic absenteeism
Manage online student enrollment system (e.g. SchoolMint) during the open enrollment period, lottery, and registration
Manage office and other classified non-instructional staff (Office Assistants, Cafeteria Manager, Campus Monitors, Parent Coordinator, Building Manager, Custodian, as applicable)
Manage performance of and train, develop and provide continuous feedback to non-teaching teammates
Support the Principal in the participation of hiring school site teammates
Seek out and attend relevant Aspire-wide and external professional development opportunities
Coordinate and/or provide translation services for our students and families (as needed)
Update school website
Assist principal with all school and extracurricular activities
Support the business aspects and track submission of documents to home office, regional office, and operating district
Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
Perform other related duties as required and assigned