Interim Benefits & Compliance Manager

Central Valley Training Center•Stockton, CA

2d•$90,000 - $104,217•Onsite

About The Position

Under the direct supervision of the Chief People Officer the Benefits & Compliance Manager is responsible for managing all functions of the following Human Resources areas: Benefits, Leaves of Absence, Worker’s Compensation, Safety program, State and Federal Compliance programs, DMV and Driving functions. The Benefits & Compliance Manager serves as a liaison to employees in communicating company relations and services and promoting positive employee relations. In addition, the Benefits & Compliance Manager leads the Human Resources department when the Chief People Officer is unavailable.

Requirements

Language Skills: Clear and timely communication with others. Follow written and verbal directions. Present information effectively, accurately and thoroughly in a style others can understand and act upon. Listen to others’ information, asks questions that clarify the intended message, and respond to questions from manager, consumers, and outside organizations.
Writing Skills: Written work is thorough and accurate. Written materials are provided in a timely manner and in a style others can use.
Mathematical Skills: Calculation of figures and amounts including addition, subtraction, multiplication, division, and percentages. Ability to apply basic math concepts.
Computer Skills: Experience using network-based system including knowledge of file structure. Excel – Ability to develop and copy formulas, and format worksheets. Word – Ability to keyboard, prepare letters and simple documents including formatting, table development and spell check.
At least one year direct experience managing leaves of absence, benefits, or worker’s compensation claims required.
Must be willing to travel within the state of California up to 20% of the time.
Must be physically and mentally fit to work with clients who are potentially dangerous to self or others in accordance with the Company’s Physical and Mental Fitness standards; must be willing to complete a health screening physical examination that includes a drug screen and TB test.
Must meet state personnel licensing standards.
Must be willing to work within a culturally integrated workplace, and be willing to respect human differences based upon race, religion or religious creed, religious observance, color, caste, indigeneity, age, sex, sexual orientation, gender identity, gender expression, transitioning, or transgender status, genetic information, national origin, ancestry, protective hairstyles (including, but not limited to braids, twists, and locks, etc.) marital status (includes lawfully recognized same sex marriages), medical condition, disability, military service, military and veteran status, pregnancy, childbirth and related medical conditions, reproductive health decision making, off-duty cannabis use, and any other classification protected by federal, state, or local laws, regulations, ordinances, and any other characteristic that distinguishes people from one another.

Nice To Haves

Bachelor’s degree and a minimum five years of Human Resource experience, or equivalent combination of education and experience preferred.

Responsibilities

Participate in the planning process ensuring HR related concerns are addressed and initiatives established.
Ensure Human Resources policies and practices conform to governmental guidelines.
Assists in the development and implementation of personnel policies and procedures, the employee handbook and the policies and procedures manual.
Participates in administrative staff meetings and attends other meetings and seminars.
Supervise and manages Benefits & Compliance Analyst developments and obstacles.
Serve as company Privacy Group Member in ensuring HIPAA compliance.
Lead the coordination of benefit services with benefit brokers and administrators.
Lead yearly benefits open enrollment processes.
Assist employees with claims, research and/or answers employee questions concerning benefits when needed.
Performs benefits administration, including claims resolution, change reporting.
Distribute information on and/or draft letters to employees to explain benefits programs such as retirement, health, COBRA, and disability.
Ensures and manages company compliance by ensuring reports of injury are filed within timely fashion.
Maintains and manages claim files for acceptance or dispute.
Update database for tracking purposes.
Ensures and manages compliance with OSHA standards in the posting of the Annual Summary of Work-Related Injuries and Illnesses.
Maintains and manages worker’s compensation log to facilitate current OSHA log requirement with correct information.
Communicate case concerns with claims managers/attorneys.
File reports of injury within the timelines established by government guidelines.
Maintains and manages the OSHA 300 and 301 forms.
Manages in the implementation of the Safety Incentive Program and the Illness & Injury Prevention Program.
Maintain DMV Pull Notice Program and notify the Chief People Officer of any issues.
Manages the reporting process for CA Pay Data and EEOC Reporting requirements.
Manages the reporting process and compliance for the OSHA 300, 300(A), and 301 reporting requirements.
Manages the reporting process for COBRA reporting requirements.
Manages the reporting process for all California Licensing reporting requirements including Licensing 500 reporting, Change of Administrator reporting, etc.
Manages benefits reporting requirements including participation in ACA reporting.
Manages and oversees processes for Non-Public Agency renewals and requirements.
Provide training and training opportunities for the Human Resources Department and management teams.
Extract and compile personnel statistics for reporting purposes, such as employee injuries, census reproting, and EEO monitoring.
Generates reports as needed from the HRIS system.
Answers employee and supervisor questions regarding leaves of absence, protected time off, and reasonable accommodations.
Processes requests for leaves of absence, protected time off, and reasonable accommodations in a timely manner and communicates with the employee, supervisor, and payroll team as needed.
Communicates approvals or denials of submitted requests, and meets with employee to answer any questions they may have about the process or their request.
Communicates with employee and supervisor to determine return to work status and any work restrictions.
Follows all applicable state and federal laws and regulations as it pertains to leaves of absence, protected time off, and reasonable accommodations.
Maintain and update employee personnel files and related data such as insurance coverage, 401k plan, vacation records as needed.
Maintains compliance with federal, state and local employment laws and regulations.
Support a positive team working relationship with a professional work ethic and attitude.
Return calls and emails in a timely and professional manner.
Perform other related duties as assigned.