Interim Assistant Production Manager

Trinity Repertory Company•Providence, RI

5d•$25 - $25•Onsite

About The Position

The Interim Assistant Production Manager works closely with the Producing Director to support all production activity at the theater. They act as a liaison between the artists and theater company, working under the guidance of the Producing Director to ensure all those involved in a production receive the essential support required to fulfill their contracts. This position works closely with the Producing Director to support compliance with union rules (AEA, SDC, USA), contracts, and institutional policies as they relate to production operations.

Requirements

Three (3) or more years of related experience and/or training in production management, general management, company management, stage management or hospitality; interest and/or involvement in an arts related enterprise; or equivalent combination of education and experience.
Knowledge of theatrical production practices and procedures.
Must be an excellent communicator with the ability to communicate transparently and effectively across mediums.
The ability and passion to work inclusively with all ages and diverse populations.
MS Office Suite, G Suite, Collaboration Software (Microsoft Teams, Slack), File Sharing Software (Dropbox, One Drive)
Must be able to remain in a stationary position for up to 75 percent of the time.
Must be able to regularly move inside office spaces to access file cabinets, office machinery, etc.
Must have the physical ability to regularly operate a computer and other office productivity machinery (printer, scanner, copier).
Must be able to regularly ascend and descend stairs.
Must be able to regularly work nights and weekends.

Nice To Haves

Experience and/or training with LORT and their corresponding collective bargaining agreements with AEA, SDC, and USA highly preferred.
Strong customer service skills and experience in conflict resolution are preferred.

Responsibilities

Act as a liaison between the Producing Director and Production Department when necessary.
Work collaboratively with Producing Director to facilitate the flow of information and alignment of activity among the production departments, and between production staff, design teams, directors, stage managers and other departments across Trinity Rep.
Schedule and coordinate production meetings; take notes and follow up on assigned action items.
In collaboration with Producing Director, alternate and cover all tech rehearsals and lead post-tech production wrap-ups (requires night and weekend hours).
Monitor production deadlines and deliverables, flagging potential conflicts or delays to the Producing Director.
In collaboration with the Producing Director, support compliance with union rules, contracts, and institutional policies as they relate to production operations.
In collaboration with Company Manager, ensure well-stocked and maintained rehearsal room and housing supplies and equipment.
Arrange and maintain crew and stage management coverage for all active productions, including managing last-minute covers for absent crew members.
In collaboration with Producing Director and production/stage management apprentice, manage various production space calendars and scheduling.
Actively participate in and serve as go to contact (i.e. stage manager) for special events run by other departments within the overall company (education events, community engagement events, EDIA events, fund development events) as needed.
Serve as first point of contact for production assistants and production/stage management apprentice.
Assist Producing Director with and take lead on season planning activities as assigned including: production/stage management apprentice and stage management team hiring; drafting, distributing, and tracking annual production staff contracts; creating the production assistants’ show calendar for upcoming season; set up and maintenance of seasonal production Google Drive folders and contact sheets; updating SM Handbook and SM distribution lists on an as-needed basis.