Intake Specialist (3p-11:30p) Oconomowoc

Rogers Behavioral Health•Oconomowoc, WI

About The Position

Summary: The Intake Specialist independently manages inquiries, performs admission assessments, registers patients, and provides information to individuals seeking services offered at Rogers Behavioral Health (Rogers). This is a part-time opportunity-- 20 hours per week - Every other weekend: 3pm-11:30pm. Friday & Monday's also on PM Shift but shortened hours Job Duties and Responsibilities: Accomplish the following pre-admission steps: Evaluate incoming inquiries to determine and explain the next step to accessing care at Rogers. Complete Admission assessments with potential patients and/or their representatives. Demonstrate understanding and explanation of admitting processes. Understand clinical criteria necessary for admission to Rogers’ programs. Demonstrate understanding and explanation of all required admitting forms. Demonstrate understanding and explanation of policies and procedures related to bed assignment and capacity limitations. Describe levels of care within Rogers to potential patients and/or their representatives. Gather demographic and insurance information of potential patients and/or responsible representatives. Understand how to utilize and explain Rogers’ contracted payor listing. Complete all documentation steps for each inquiry and assessment. Ensure all inquiries are entered in the designated system and all necessary information is captured. Ensure referral source information is obtained and entered for each inquiry. Ensure all clinical information is entered accurately into admission assessment tool. Adhere to department standards as it relates to performance measures. Ensure quality of call meets department standards. Ensure productivity meets department standards. Connect potential patients and/or their representative with outside resources when indicated. Collaborate with internal departments and external facilities/referents as it relates access to care. Participate in the On-Call, weekend, and holiday schedule rotation. Is willing to cover at other Rogers locations occasionally if staffing need arises. Will be trained and willing to cover the receptionist position as needed. Complete other duties as assigned by Admissions leadership. Understand and apply policies and procedures in accordance with external regulatory agencies: Including, but not limited to: Joint Commission, Health Information Portability and Accountability Act (HIPAA), Emergency Medical Treatment & Labor Act (EMTALA), 42 Code of Federal Regulations (CFR) and other regulatory agency compliance regulations. Attend and participate in development opportunities to increase involvement and awareness of regulations. Promote department goals and Mission of Rogers Behavioral Health: A. Comply with Rogers culture agreements and all Hospital’s policies and procedures. The System also includes Rogers Behavioral Health Foundation, which supports patient care, programs, and research; and Rogers InHealth, an initiative that works to eliminate the stigma of mental health challenges. https://rogersbhfoundation.org/ EOE/MFDV Equal Employment Opportunity and Affirmative Action – Rogers Behavioral Health (rogersbh.org) ABOUT ROGERS BEHAVIORAL HEALTH: Rogers Behavioral Health is a nationally recognized, not-for-profit provider of highly specialized psychiatric care. Rogers offers evidence-based treatment for children, teens, and adults with OCD and anxiety, addiction, depression and other mood disorders, eating disorders, trauma, and PTSD. Backed by more than a century of experience, Rogers is leading the way on measurement-based care and use of clinical outcomes. Rogers provides residential care and has three inpatient facilities located in southeastern Wisconsin. Rogers also offers outpatient services in a growing network of communities across the U.S. The System also includes Rogers Behavioral Health Foundation which supports patient care, programs, and research; and Rogers InHealth an initiative that works to eliminate the stigma of mental health challenges. For more information, visit rogersbh.org. EOE/MFDV Equal Employment Opportunity and Affirmative Action – Rogers Behavioral Health (rogersbh.org)

Requirements

Bachelor’s degree in behavioral health or human services field required, Master’s degree preferred.
Minimum of two (2) years’ experience in healthcare admissions or patient access, preferred.
Completion of required trainings under Rogers’ policies.
American Heart Association CPR certification within thirty (30) days of hire. Bi-annual re-certification is required.
Training in Nonviolent Crisis Intervention (NCI) within sixty (60) days of hire/transfer. Annual re-certification is required.
Electronic medical record software experience, preferred.
General health insurance knowledge, preferred.
Computer skills (including but not limited to: utilizing multiple platforms, Microsoft applications, basic troubleshooting) required.
Knowledge of medical terminology preferred.

Responsibilities

Evaluate incoming inquiries to determine and explain the next step to accessing care at Rogers.
Complete Admission assessments with potential patients and/or their representatives.
Demonstrate understanding and explanation of admitting processes.
Understand clinical criteria necessary for admission to Rogers’ programs.
Demonstrate understanding and explanation of all required admitting forms.
Demonstrate understanding and explanation of policies and procedures related to bed assignment and capacity limitations.
Describe levels of care within Rogers to potential patients and/or their representatives.
Gather demographic and insurance information of potential patients and/or responsible representatives.
Understand how to utilize and explain Rogers’ contracted payor listing.
Complete all documentation steps for each inquiry and assessment.
Ensure all inquiries are entered in the designated system and all necessary information is captured.
Ensure referral source information is obtained and entered for each inquiry.
Ensure all clinical information is entered accurately into admission assessment tool.
Adhere to department standards as it relates to performance measures.
Ensure quality of call meets department standards.
Ensure productivity meets department standards.
Connect potential patients and/or their representative with outside resources when indicated.
Collaborate with internal departments and external facilities/referents as it relates access to care.
Participate in the On-Call, weekend, and holiday schedule rotation.
Is willing to cover at other Rogers locations occasionally if staffing need arises.
Will be trained and willing to cover the receptionist position as needed.
Complete other duties as assigned by Admissions leadership.
Understand and apply policies and procedures in accordance with external regulatory agencies: Including, but not limited to: Joint Commission, Health Information Portability and Accountability Act (HIPAA), Emergency Medical Treatment & Labor Act (EMTALA), 42 Code of Federal Regulations (CFR) and other regulatory agency compliance regulations.
Attend and participate in development opportunities to increase involvement and awareness of regulations.
Promote department goals and Mission of Rogers Behavioral Health: A. Comply with Rogers culture agreements and all Hospital’s policies and procedures.