Institutional Giving Manager

Amica Center for Immigrant Rights (Amica Center)•Washington, DC

1d•$80,000•Hybrid

About The Position

The Capital Area Immigrants’ Rights (CAIR) Coalition is now Amica Center for Immigrant Rights (“Amica Center” for short). Click here to learn more about our new name. Since our founding in 1999, we have grown significantly and added new services to support immigrants in detention. Recently, Amica Center has outgrown our name, expanding beyond our initial services and geographic boundaries. “Amica” is the Latin word for “friend,” and that echoes the way we approach what we do. Just as friends stand with one another, Amica Center stands with our clients to achieve the safety, stability, and opportunity we all deserve. We are the only non-profit organization in the Washington, D.C. area that is exclusively focused on providing legal assistance to adult and child immigrants detained by the government in the Capital Region and beyond. Our Work Environment Amica Center’s Development and Communications team functions in a collaborative hybrid environment. Our team is responsible for raising unrestricted and restricted contributions from individual donors, corporations, foundations, law firms, faith-based organizations, and other entities. Our team works closely with our core programs, including the Adult Program, Children’s Program, and the Immigration Impact Lab, along with the pro bono and volunteer programs in support of institutional priorities. Position Summary The Institutional Giving Manager helps secure funding from institutional entities to support Amica Center’s mission by managing all grants and contracts across the entire funding lifecycle, from application proposal development to post-award compliance and reporting. In addition, the Institutional Giving Manager cultivates and stewards relationships with funders and builds and maintains relationships with stakeholders. The right candidate for this role is proactive, highly organized, and has strong project management skills. The person in this role reports to the Development and Communications Director and works closely with staff across the organization, including administration, finance, communications, and programs, to help advance the organization’s vision and mission.

Requirements

A working knowledge of grantsmanship and grant management with at least five years of previous managerial experience. Previous and/or additional experience in development, immigration, or a nonprofit is beneficial.
Institutional Giving Manager has the ability to act on their own initiative, make sound decisions, and be able to perform effectively under a fluctuating workload. Ability to make practical decisions and solve problems, adapt to change, and communicate effectively. Ability to follow instructions and articulate challenges and request support when needed. Reliable and consistent follow-through on assigned projects in a complete, well-conceived, timely manner.
The person in this role has excellent communication and negotiation skills. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to draft grant and business reports and correspondence. Ability to effectively present information in one-on-one and group formats to coworkers and external constituents.
Superior organizational skills and attention to detail are critical; must have strong ability to multi-task, prioritize, and work well under multiple competing deadlines. Experience in professional or technical writing, especially proposal writing. Strong proofreading skills. Ability to communicate clearly, including delays, plan and manage tasks according to firm deadlines, and respond to requests in a timely manner.
Demonstrate flexibility to ensure productive relationships with colleagues and external constituents; patience and ability to adjust and provide appropriate action when emerging or unanticipated needs arise.
Proven experience in matrix supervision, or at least one year experience supervising others, which involves overseeing and coordinating the work of multiple employees or teams within an organization. Strong leadership skills with the ability to align objectives, provide guidance and support, and ensure optimal performance. Experience in delegating tasks, setting expectations, and monitoring progress to ensure deadlines are met. Ability to foster a collaborative and inclusive work environment that encourages teamwork and innovation

Responsibilities

Serve as the primary writer on all letters of inquiries, applications, and reports.
Manage the application submission process, including collection and synthesis of data, completion of applications and proposals, tracking, reporting, and corresponding with funders, including foundations, government agencies, corporations, and other entities.
Develop and maintain an annual schedule for letters of inquiry, proposals, tracking outcomes, and reports.
Build and sustain a pipeline of prospective funders by researching and identifying new grant prospects.
Work with program staff to ensure accurate information is transmitted in all funder communications.
Track, advise, and consult on compliance requirements.
Communicate with leadership, finance, and program staff about grant and contract deliverables, deadlines, billing, funding eligibility, and other requirements.
Schedule, coordinate, and participate in conference calls and/or site visits with current and prospective funders to provide program updates, learn about potential funding opportunities, and discuss proposals and contracts under review.
Research, analyze, and secure statistical, demographic data, budget, client testimonies, and literature to support applications and reports.
Maintain all files, records, and databases relating to grants and contracts.
Update and monitor EveryAction regularly to help ensure that accurate information is entered and available, including but not limited to contact information, communication preferences, and contribution information.
Research and identify grant opportunities for Amica Center and prepare recommendations for consideration by leadership.
Work closely with the Leadership Team, Program Directors, and Finance to develop, strategize, and draft compelling grant proposals for programs and other initiatives.
Create and document processes and systems that improve and enhance all grant-related efforts.
Proactively build relationships with current and prospective funders by introducing Amica Center, its mission, programs, and initiatives, as appropriate.
Provide leadership for strategic planning on funding alignment, upgrades from current donors, and increasing multiyear grants.
Keep abreast of trends of current and evolving philanthropic, economic, political, legislative, technical, or general business trends that may impact Amica Center’s efforts to secure new or renewal funding.
Draft and update case statements in partnership with Amica Center leadership.
Participate and support in advocacy efforts at the request of Program Directors and Deputy Program Directors for publicly funded grant programs, including mobilizing community members, preparing/reviewing public testimony, and liaising with the communications team to draft and prepare advocacy materials.
Provide support for major events throughout the year, including, but not limited to the Spring for Justice campaign, annual fall fundraiser, and other development-led events as needed.

Benefits

Free gym access located in Washington, D.C or Baltimore, MD (dependent on employee’s primary office)
Flexible working hours after successful completion of trainings and with approval of supervisor
Pre-tax commuter benefits for those living in the DMV
Subsidized health, dental insurance, and vision insurance (Amica Center pays a very high rate of the insurance package, for which we can provide additional information)
An annual data reimbursement of $300
Life insurance valued at $50,000, as well as long and short term disability
The option to set up a Flexible Spending Account
The option to set up a 403(b) account (the equivalent of a 401(k) account for non-profits) which the organization has the option, for all employees on an annual basis, to match at a certain percentage after one year of continuous employment
Paid time off includes:
23 personal days per calendar year
Up to 20 days of sick time per calendar year
7 hours of volunteer time off
Federal holidays
Winter break closure
12 weeks of parental leave