Institutional Advancement Specialist

Athens Technical College • Athens, GA

5d

About The Position

Organize meetings, events and activities involving the Athens Tech Foundation. Maintain the Kindful database for development and alumni to ensure all information, both gift and constituent, is accurate and up-to-date. Compose drafts of correspondence to donors and other constituencies as directed. Maintain working knowledge of TCSG (Technical College System of Georgia) Policies and Procedures, Gift Management standards as well as IRS regulations. Promote ATC Alumni Association and working with Association to plan and coordinate events, meetings and fundraisers. Manage the Athens Tech Foundation scholarship tracking and review system. Understand and utilize graphic design and layout techniques using software to ensure high quality printed materials for Athens Tech Foundation are produced on deadline. Ability to work independently while supporting a team effort. Ability to organize, prioritize, and follow multiple projects and tasks through to completion. Monitor Athens Tech Foundation social media as needed. Submit updates and maintain the Office of Institutional Advancement website. Manage the accounts receivable for the Athens Tech Foundation and prepare invoices as necessary. Prepare Disbursement Form for each invoice/requisition presented for payment. Present Disbursement Form for signature to all officials who are required to approve expenditures. Manage the accounts payable for the Foundation and issue Foundation checks according to Authorization for Disbursement Forms. Post Foundation receipts to the proper Fund/class in QuickBooks. Prepare appropriate bank deposit forms and present to financial institution. Reconcile all bank/investment statements. Reconcile fund balances to bank/investment accounts. Post Foundation expenses to the proper Fund/Class in QuickBooks. Prepare, submit and track purchase requisitions. Assume other duties as assigned by the Director of Institutional Advancement. Perform other duties as assigned.

Requirements

• Associate’s degree and Three (3) years of related work experience
• Note: Experience may substitute for the degree on a year-for-year basis

Nice To Haves

• Bachelor’s Degree in a related field.
• Proficient with Kindful database management, QuickBooks, AwardSpring or STARS software, Adobe Photoshop, Adobe InDesign, MS Publisher, and Page Maker.
• Knowledgeable of Scholarship and Fund Agreements.
• Previous experience with fundraising and/or community development.
• Previous event planning experience.

Responsibilities

• Organize meetings, events and activities involving the Athens Tech Foundation.
• Maintain the Kindful database for development and alumni to ensure all information, both gift and constituent, is accurate and up-to-date.
• Compose drafts of correspondence to donors and other constituencies as directed.
• Maintain working knowledge of TCSG (Technical College System of Georgia) Policies and Procedures, Gift Management standards as well as IRS regulations.
• Promote ATC Alumni Association and working with Association to plan and coordinate events, meetings and fundraisers.
• Manage the Athens Tech Foundation scholarship tracking and review system.
• Understand and utilize graphic design and layout techniques using software to ensure high quality printed materials for Athens Tech Foundation are produced on deadline.
• Ability to work independently while supporting a team effort.
• Ability to organize, prioritize, and follow multiple projects and tasks through to completion.
• Monitor Athens Tech Foundation social media as needed.
• Submit updates and maintain the Office of Institutional Advancement website.
• Manage the accounts receivable for the Athens Tech Foundation and prepare invoices as necessary.
• Prepare Disbursement Form for each invoice/requisition presented for payment.
• Present Disbursement Form for signature to all officials who are required to approve expenditures.
• Manage the accounts payable for the Foundation and issue Foundation checks according to Authorization for Disbursement Forms.
• Post Foundation receipts to the proper Fund/class in QuickBooks.
• Prepare appropriate bank deposit forms and present to financial institution.
• Reconcile all bank/investment statements.
• Reconcile fund balances to bank/investment accounts.
• Post Foundation expenses to the proper Fund/Class in QuickBooks.
• Prepare, submit and track purchase requisitions.
• Assume other duties as assigned by the Director of Institutional Advancement.
• Perform other duties as assigned.

Benefits

• State of Georgia benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees