Institutional Administrator-Medical Academics

MultiCare Health System • Puyallup, WA

1d

About The Position

You Belong Here. At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve. FTE: 1.0 Shift: Day, Schedule: Monday - Friday Position Summary The Institutional Administrator (IA) for MedAc is responsible for working directly with the Chief Academic Officer/DIO to ensure regulatory compliance with all institutional requirements mandated by the Accreditation Council for Graduate Medical Education (ACGME). The Institutional Administrator assures uniformity of systems and policies within all MultiCare GME programs. The Institutional Administrator is the primary person responsible for working with the MultiCare Finance team to report the Intern and Resident Information System (IRIS) data on annual CMS Cost Reports. This position operates under limited direct supervision, and reports directly to the Chief Academic Officer/DIO. Work situations are varied with an emphasis on communication, exceptional attention to detail, knowledge of detailed regulatory requirements, and time management for reporting deadlines of multiple GME programs. Decisions are made in collaboration with the Chief Academic Officer/DIO, as well as the Director of Medical Academics and the Chief Research & Education Officer. External contacts require professional interactions with various outside agencies, regulatory bodies, and academic institutions, as well as physicians and other GME educational professionals.

Requirements

• Bachelor's Degree required, with preference for relevant fields, including sciences, business, English, communication, economics, finance
• Minimum of 3 years experience working as the primary residency coordinator in an ACGME-accredited residency or fellowship program
• Minimum of 5 years work experience in a GME setting

Nice To Haves

• TAGME (Training Administrators of Graduate Medical Education) certification preferred
• Additional education in healthcare administration preferred

Responsibilities

• Administers and maintains a system-wide database of all resident/fellow schedules and rotations within the MultiCare System, regardless of resident/fellow sponsorship (database includes both MultiCare residents/fellows and visiting residents/fellows)
• Collaborates with MultiCare Regulatory Finance team to complete CMS IRIS reports and Annual Cost Reports for all MultiCare hospitals and any required HRSA reporting
• Works as a liaison with all system residency/fellowship coordinators, insuring uniformity of standards between programs
• Responsible for working with MultiCare marketing team to create and update all GME websites for residencies and fellowships, as well as the general Medical Academics MHS website
• Maintains central virtual repository of all relevant GME policies and standards, as required by the ACGME to support MultiCare teaching programs
• Assists DIO with Annual Institutional Report required by ACGME, as well as annual data updates in the online ACGME website
• Participates and documents all quarterly GMEC meetings with the DIO
• Responsible for training and onboarding new residency/fellowship coordinators within MultiCare
• Models adaptive adult learning by being creative in problem solving, professional in demeanor and attitude, clear in all communications, and dedicated to accuracy and attention to detail in all work
• Other duties as assigned by the Chief Academic Officer/DIO

Benefits

• Rooted in the local community – Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years
• Growth and education – Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in your future
• Well-being and support – Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared for at work and in life
• Living our values – Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other
• Belonging for al l – Employee Resource Groups, inclusion initiatives and outreach programs support a workplace where every voice is valued
• Pacific Northwest lifestyle – Work and live where natural beauty, adventure and strong community connections are part of everyday life
• We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level