Institution Records Manager, Records Management Supervisor 2 for ODOC and OCE employees only (Wilsonville)
About The Position
The Institution Records Manager provides operational direction, goal development, and program analysis to support the Administrator and OISC management team. You will oversee a team of 21 Institution Support Specialists and one Birth Certificate Coordinator across 12 institutions statewide, providing leadership, training, and guidance on records management. You will develop and implement policies and procedures, ensures compliance with legal requirements, and offers technical advice on records maintenance. You will collaborate with internal and external stakeholders, including DOC staff, legal representatives, law enforcement, and legislative bodies. You will be responsible for maintaining a respectful work environment and serving on various committees and project teams. This position is management services and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.
Requirements
- Four (4) Years of lead work, supervision, or progressively related experience; OR One (1) year of related experience and a Bachelor’s degree in a related field.
- Ability to lead and motivate a team, setting clear expectations and fostering a positive work environment.
- Excellent written and verbal communication skills with a diverse audience to provide information in a clear, effective, and professional manner.
- Ability to establish and maintain effective working relationships with staff at all levels of the organization.
- Strong judgment and the ability to make informed decisions related to records management and compliance.
- Ability to research, evaluate, and implement statutes, policies, and procedures.
- Experience evaluating staff performance and providing training opportunities.
Responsibilities
- Provide operational direction, goal development, and program analysis to support the Administrator and OISC management team.
- Oversee a team of 21 Institution Support Specialists and one Birth Certificate Coordinator across 12 institutions statewide, providing leadership, training, and guidance on records management.
- Develop and implement policies and procedures, ensures compliance with legal requirements, and offers technical advice on records maintenance.
- Collaborate with internal and external stakeholders, including DOC staff, legal representatives, law enforcement, and legislative bodies.
- Maintain a respectful work environment and serving on various committees and project teams.
Benefits
- Family health, vision, and dental insurance
- Vacation, sick leave, and 11 paid holidays
- 21 days paid military leave for national guard and reserve components
- Optional short and long-term disability
- Term life insurance
- Fully paid retirement program
- Oregon Saving Growth Plan
- Flexible spending accounts for health and childcare
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What This Job Offers
Job Type
Full-time
Career Level
Manager
Number of Employees
501-1,000 employees
