INSTITUTE EXECUTIVE ASSISTANT

Premier Health • Centerville, OH

5h

About The Position

The Institute Executive Assistant provides comprehensive administrative and organizational support to the leadership of the institute. This position plays a critical role in enabling the executive team to operate efficiently by managing complex calendars, facilitating communications, coordinating events, preparing documentation, and ensuring smooth day-to-day operations. The ideal candidate is professional, detail-oriented, and capable of handling confidential information with discretion.

Requirements

• High School completion / GED
• 5 - 7 years of job related experience
• Proficiency with Microsoft Office Suite and virtual meeting platforms.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize tasks, and manage time effectively.
• Professional demeanor and ability to interact with high-level stakeholders.
• Discretion in handling confidential information and professional judgment in decision-making.

Nice To Haves

• Administrative secondary education preferred.
• Experience in health care secretarial work and familiarity with medical terminology are desirable.

Responsibilities

• Manage executive calendars, schedule appointments, and coordinate internal and external meetings.
• Organize travel arrangements, itineraries, and accommodations for executives and guests.
• Prepare and proofread reports, presentations, correspondence, and meeting materials.
• Serve as a liaison between executive leadership and institute staff, faculty, partners, and stakeholders.
• Assist in the planning and execution of institute events, board meetings, and special projects.
• Track deadlines, deliverables, and follow-ups for strategic initiatives and executive tasks.
• Maintain organized filing systems (physical and digital) for institutional records and documents.
• Process expense reports, invoices, and reimbursements in accordance with organizational policies.
• Handle sensitive and confidential information with the highest level of discretion.
• Provide general administrative support and contribute to a collaborative and efficient office environment.
• Other DUTIES AS assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED