Install Admin
Ecosystems - ProOutdoor - Quality Irrigation - Hydro Tech Irrigation•Sterling, VA
•$50,000 - $60,000•Onsite
About The Position
Hydro-Tech Irrigation is seeking an organized and detail-oriented Install Admin to support the daily operations of the Installation Department. This role plays a key part in coordinating new sales, scheduling pre-walks and winterizations, tracking project progress, and ensuring administrative processes run smoothly. The ideal candidate is a strong communicator with excellent organizational skills who thrives in a fast-paced, team-oriented environment and enjoys supporting both office and field staff.
Requirements
- High School Diploma or GED
- 1–3 years of experience in an administrative role
- Strong verbal and written communication skills
- Excellent organization, attention to detail, and time management
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Ability to work independently and handle multiple responsibilities
- Applicants must be authorized to work in the United States and be able to provide documentation to verify eligibility.
Nice To Haves
- Experience with ServiceTitan or similar service management software
Responsibilities
- New Sales Coordination
- Pull new sales reports and input data into tracking spreadsheets
- Email and text new customers to introduce the company and gather scheduling availability
- Coordinate pre-walks and installations, including customer communications and confirmations
- Provide "What to Expect" messaging prior to installation dates
- Schedule and confirm winterizations for current-year installs
- Job Tracking & Crew Support
- Reconcile daily crew times in ServiceTitan
- Close out residential, homebuilder, post-walk, QC, and safety check jobs
- Add warranty and membership package information into customer accounts
- Support crew leaders with dispatching, tracking, and time entries
- Prepare man-hour win/loss reports per crew and job
- Utility Locate Management
- Order, cancel, or follow up on utility locates for residential, homebuilder, and rehab installs
- Maintain a monthly spreadsheet of utility hits and manage billing follow-up
- Keep all locate records organized and up to date
Benefits
- Medical, dental, vision, and more
- 401(k) with company match (if applicable)
- Vacation, sick days, and holidays
- Opportunities for growth in a collaborative setting
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
