Inspection Account Coordinator

EnSiteUSA•Houston, TX

54d•Onsite

About The Position

The Inspection Account Coordinator provides direct support to the Houston-based Inspection and Construction Management team. This on-site role is responsible for managing the day-to-day operational functions of the Inspection department, supporting senior management, field personnel, and assisting with client project requirements. The position is located at the Houston office.

Requirements

3-5 years’ experience in a similar role or a Bachelor’s degree.
Intermediate experience in MS Office Suite (particularly MS Word and MS Excel).
Previous experience using SAP Programs (SAP Supplier Portal, SAP-Fieldglass).
Heavy data entry experience.
Demonstrated ability to take initiative and be a self-starter.
Strong customer service skills, including responsiveness and problem-solving.
Strong intrapersonal and communication skills.
Demonstrated organizational skills, including attention to detail.
Proven ability to set priorities, meet deadlines, and multi-task.
Ability to maintain a professional demeanor.
Ability to work both independently and as part of a team must be reliable.
Proven ability to handle confidential information with discretion.
Basic knowledge of phone, fax, and copier functions.

Nice To Haves

Experience in the pipeline service/construction industry is a plus.
Experience in Human Resources is preferred.

Responsibilities

Provide administrative support to the VP of Inspection.
Assist the VP with project resourcing, including communicating with clients regarding project needs, maintaining a resume database, identifying potential candidates, and collecting personnel information.
Maintain posted job openings and request new job postings as needed.
Develop and maintain strong working relationships with internal teams as well as external current and potential future field personnel.
Process new hires and all staffing changes in the HRIS system.
Communicate staffing changes accordingly with HR, Safety, IT, and Project Teams, and maintain all staffing plans and rosters.
Facilitate project setup: review, rate, and communicate with Accounting and Project teams on project-specific needs.
Ensure client Purchase Orders (POs) are received, reviewed, and executed accordingly.
Maintain equipment, tool calibration, and equipment list for the Inspection Department.
Provide training to field personnel on timekeeping and expense reporting.
Review and approve field time and expenses for assigned accounts, including requesting and obtaining client approvals.
Review and approve project invoices for assigned accounts.
Prepare and distribute project and/or Inspection required reports, documents, or correspondence in a timely manner.
Respond to inquiries in a timely manner and escalate inquiries when needed to appropriate team members.
Perform other job-related duties as assigned.
Be available to be on-call during evenings and weekends as needed.