Information Technology Contract Project Administrator

Ingram Content Group•La Vergne, TN

6h•Onsite

About The Position

Ingram Content Group (ICG) is currently seeking an IT Contract Project Administrator to join our team in LaVergne, TN (Greater Nashville area). This person is responsible for end-to-end procurement of technology hardware, software, and services while partnering with requestors to confirm requirements, timelines, and shipping needs. The position executes purchase requests through the ERP system, tracks approvals, issues purchase orders, coordinates vendors, and updates records within the ITSM platform. Responsibilities include asset lifecycle tracking, contract and renewal administration, pricing negotiation, dispute resolution, and coordination with Legal and Finance on contracts, invoices, and variances. Success requires strong accounting skills, attention to detail, and disciplined follow-through to maintain accurate records and compliant procurement practices. This position will be expected to work from the Ingram headquarters 4 days per week. Want to help explore and build new ways to deliver content to the world? At Ingram, our Technology team is blazing a trail by providing content distribution services to thousands of publishers with key initiatives around business intelligence, machine learning, continuous integration and omnichannel. We support diverse people and technology that highlights innovation through SaaS platforms, metadata, cloud, and containerization. Our teams are agile, and emphasize authenticity, creativity, and transparency upon a fact-based foundation. The world is reading, and it is our goal to connect as many people as possible to the content they want in the simplest ways. If you are an IT professional who strives to deliver results through collaborative partnerships, understanding what drives business, and enjoys working in a connected culture, we can’t wait to meet you!

Requirements

Associates or Higher Degree
5 years of experience managing, reviewing, and reconciling invoices and accounts.
2 years of experience in the analysis and preparation of financial reports and statements
Strong Accounting Skills
Attention to detail
Disciplined follow-through to maintain accurate records and compliant procurement practices

Nice To Haves

High proficiency with MS Office (specifically Excel) and ERP software
Experience Managing purchase orders and invoices
Familiarity with IT procurement processes, legal concepts in contracts, and vendor risk management
Ability to understand complex invoices and submit disputes
Strong Communication Skills
Strong Organizational Skills
Vendor Management Skills
Ability to negotiate the cost and terms of IT procurement contracts and agreements.
Ability to follow and refine processes and procedures
Knowledge of organization, operating procedures and policies of the company
Attention to detail
Ability to be flexible/multi-task based on workflow demands

Responsibilities

Partner with IT requestors to confirm product specifications, quantities, delivery needs, and timelines.
Submit and manage purchase requests through the ERP system, track approvals, issue purchase orders, and send orders to vendors.
Maintain accurate procurement, asset, and renewal records within the ITSM and ERP platforms.
Track software, hardware, and service renewals, coordinate with product owners, and initiate renewal activity ahead of expiration dates.
Track IT asset lifecycle activities from acquisition through decommission, ensuring records stay current and accurate.
Support vendor management efforts by coordinating with vendors and Legal on contract terms, issues, and escalations.
Negotiate pricing for new purchases and renewals in alignment with IT standards and budget guidance.
Review invoices, analyze variances, resolve billing issues, and work with vendors and Accounting to correct discrepancies.
Maintain a central repository of all IT Infrastructure contracts

Benefits

A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA.
15 vacation days & 12 sick days accrued annually and 3 personal days
401K match, Life and AD&D, Employee Assistance programs, Group Legal, & more
Wellness program with access to onsite gym and basketball court for associates
Encouraged continued education with our tuition reimbursement program
Financial and in-kind opportunities to engage with non-profits in your community
Company match program for United Way donations
Volunteer opportunities and in-kind drives for non-profits throughout the year
Take breaks or brainstorm in our game room with ping pong & foosball
Casual Dress Code & Flexible Schedules (per team)