Information Governance Coordinator

Simpson Thacher & Bartlett LLP•New York, NY

1d•$70,000 - $80,000•Hybrid

About The Position

The Information Governance Coordinator supports the firm’s transactional practices and Information Governance program by assisting with document organization, closing set preparation, and data governance activities across the firm. This role is designed for candidates with early professional experience in a law firm or professional services environment. The position focuses heavily on supporting internal and external closing sets for transactional matters, while also contributing to core records management and information governance initiatives. The role works closely with attorneys, legal staff, and Information Governance team members to ensure that documents are properly named, formatted, organized, stored, and governed in accordance with firm standards.

Requirements

One or more years of experience in a law firm, professional services firm, or similar environment preferred.
Experience or exposure to information governance, records management, document management, or legal support functions.
Working knowledge of Microsoft Word, including document formatting, tables, and styles.
Familiarity with document management systems such as iManage preferred.
Strong attention to detail and ability to manage multiple tasks in a deadline driven environment.
Ability to follow written and verbal instructions and exercise sound judgment.
Strong organizational and communication skills.
Comfortable working with structured and unstructured information.

Responsibilities

Support internal and external closing set requests from transactional practice groups including mergers and acquisitions, banking and credit, fund finance, and real estate.
Organize and prepare documents for closing sets, ensuring proper naming conventions, version control, and placement within the document management system.
Conform document titles and ensure consistency between document names, closing tables, and saved file locations.
Apply and verify document properties and metadata within the document management system, including iManage.
Create, format, and maintain internal closing tables using Microsoft Word.
Assist with records and information management processes for client matter files, both electronic and physical as applicable.
Assist with litigation hold processes by supporting identification and preservation.
Support document destruction requests in accordance with firm retention policies and procedures.
Help identify locations of unstructured data across firm repositories and assist with organizing, migrating, or preparing data for disposition.
Respond to internal requests related to records, document access, and information governance procedures.
Participate in special projects and initiatives as assigned by Information Governance leadership.