Information Entry Clerk
About The Position
The Information Entry Clerk is a vital administrative role responsible for accurately logging, organizing, and updating firm data—ranging from case files and client matter details to internal records—into our legal systems. With strong attention to detail and discretion, this role supports operations and ensures consistency across all documentation and databases. As a boutique litigation firm handling high-stakes civil cases—such as complex product liability, automotive, and business litigation—the accuracy and accessibility of case data are essential. A reliable Information Entry Clerk ensures our legal teams operate efficiently and confidently with well-organized, trustworthy data.
Requirements
- High school diploma or equivalent; some college or legal admin coursework is a plus.
- 1+ year in data entry or clerical work, preferably in a law firm or professional services setting.
- Proficiency with MS Word, Excel; familiarity with legal software (e.g., Clio, Filevine, case management systems).
- Strong typing accuracy and speed, meticulous attention to detail, reliability, and professionalism.
- Good time management, capable of working independently, respectful of confidentiality.
Responsibilities
- Accurately enter client and matter data, case dates, document metadata, and related information into the firm's case management system.
- Scan, digitize, and upload physical documents such as pleadings, correspondence, contracts, or court filings into the firm's database.
- Maintain precise electronic filing systems and ensure digital records align with physical copies.
- Review data entries to catch inconsistencies, duplications, or errors; correct inaccuracies or escalate issues as needed.
- Conduct routine data maintenance tasks, including purging outdated records, organizing closed file backups, and ensuring data integrity.
- Assist with organizing new matter intakes, including opening new files and logging essential details in the system.
- Support attorneys and paralegals by retrieving documents, preparing case binders, and managing file structure.
- Help with mail scanning, correspondence batching, and maintaining data confidentiality.
- Offer ad‑hoc reporting or data export support, preparing spreadsheets or summaries when needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
