Inclusion Assistant

Troutman Pepper•Austin, TX

1d•Hybrid

About The Position

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future. We invite you to explore the position below and to submit your application to join our team! The Inclusion Assistant provides administrative and project support and works collaboratively with the Inclusion team on firmwide inclusion initiatives and programs, coordinates schedules and meetings, and maintains electronic and paper files related to inclusion data, communications, and documentation.

Requirements

Demonstrated ability to perform a range of activities related to implementing diversity and Inclusion initiatives.
Must have the ability to develop and document operational procedures.
Strong organizational skills and time management skills.
Outstanding customer service skills.
Ability to prioritize and manage multiple tasks and projects with exceptional attention to detail.
Demonstrated ability to communicate effectively, both verbally and in writing, with clients, attorneys, and business professionals at all levels, while working collaboratively as part of a team.
Ability to establish and maintain effective working relationships.
Ability to work independently and collaboratively as part of a team in a hybrid, remote, and in-office environments.
Strong sense of discretion and confidentiality.
Strong working knowledge of Microsoft Office (e.g., Outlook, Word, Excel, and Power Point).
Bachelor's degree or a combination of training, education and experience that demonstrates the ability to perform the duties of the position.
Minimum three (3) years of experience in a related role or part of an Inclusion team.
Experience organizing and synthesizing complex information and data.

Nice To Haves

Experience in a law firm or professional services industry preferred.

Responsibilities

Perform administrative tasks for Inclusion Team.
Coordinate schedules, meetings, and logistics related to Inclusion programming and events as well as video conferences and meetings.
Work with Inclusion team to coordinate and analyze data for client requests, client and external organizational surveys, and other initiatives as needed.
Arrange attendance at national, regional, and local bar association events, conferences, and programs including registration, virtual attendance details, travel arrangements, and coordinating any necessary marketing information or collateral.
Track and coordinate expense reporting and processing by requesting payments and reimbursements; processing invoices, registrations, and sponsorship requests; and other budget related tasks for Inclusion Team.
Prepare agenda for all Inclusion Committee meetings.
Schedule, attend and record minutes for each meeting.
Gather and organize news and research related to Inclusion in the legal profession.
Maintain electronic files and paper records for Diversity related documents and communications.
Collaborate with the Inclusion Team to update and maintain the intranet page including events, resources, links, and other key content.
Perform other tasks as needed to support the implementation of the firmwide Inclusion Strategy.