Immigration Coordinator

Global Teaching Partners

4d • Onsite

About The Position

Summary/Objective The Immigration Coordinator provides administrative support to a growing team responsible for drafting immigration petitions and green card applications. The Immigration Coordinator will be a key member of the team by sorting and scanning incoming mail, printing, and compiling drafted petitions/applications for filing with USCIS/Consulate, and performing data integrity and data audits. The Immigration Coordinator will report directly to the Immigration Specialist Manager. Duties/Responsibilities Gather and organize supporting documentation from clients that are necessary for immigration filings Print and compile drafted petitions/applications for filing with USCIS/Consulate Timely sort and scan incoming mail from clients and USCIS/Consulate Ensure data integrity by routinely updating case progress and critical immigration dates in INSZoom, our immigration case management system, and completing data audits Provide administrative support (mail, fax, copying, and scanning). Place inquiries with USCIS and NVC; complete web portal inquiries. Meet assigned deadlines and communicate case progress/issues to the manager and/or attorney. Work collaboratively with Immigration Specialist, manager(s), and attorney(s). Additional responsibilities as assigned. Required Skills/Abilities Strong organizational skills and ability to meet deadlines Strong desire to work in a team-oriented environment Keen attention to detail Track record of providing excellent client service within a fast-paced environment Interest in learning U.S. immigration law Prior experience with U.S. immigration a plus Prior experience using immigration case management systems, such as INSZoom, a plus Education and Experience Some College/Associates degree preferred 1 plus year(s) work experience in similar position Prior experience working with Employment Based or similar Immigration programs helpful Supervisory Responsibility None Work Environment Prolonged periods sitting at a desk and working on a computer In-Office EEO Statement The company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Please note that this job description is not designed to cover all activities, duties, or responsibilities. Activities duties and responsibilities may change at any time with or without notice. At Vanteo, we’re redefining how organizations build and support global teams. Our work sits at the intersection of talent, culture, and strategy, connecting businesses with international professionals while navigating complex workforce solutions with precision and care. If you’re driven by meaningful impact, thrive in a collaborative environment, and want to be part of a team shaping the future of global talent, you’ll find purpose and growth here. Questions about open roles or interested in connecting? Reach out to our team at [email protected].

Requirements

• Strong organizational skills and ability to meet deadlines
• Strong desire to work in a team-oriented environment
• Keen attention to detail
• Track record of providing excellent client service within a fast-paced environment
• Interest in learning U.S. immigration law
• 1 plus year(s) work experience in similar position

Nice To Haves

• Prior experience with U.S. immigration a plus
• Prior experience using immigration case management systems, such as INSZoom, a plus
• Prior experience working with Employment Based or similar Immigration programs helpful

Responsibilities

• Gather and organize supporting documentation from clients that are necessary for immigration filings
• Print and compile drafted petitions/applications for filing with USCIS/Consulate
• Timely sort and scan incoming mail from clients and USCIS/Consulate
• Ensure data integrity by routinely updating case progress and critical immigration dates in INSZoom, our immigration case management system, and completing data audits
• Provide administrative support (mail, fax, copying, and scanning).
• Place inquiries with USCIS and NVC; complete web portal inquiries.
• Meet assigned deadlines and communicate case progress/issues to the manager and/or attorney.
• Work collaboratively with Immigration Specialist, manager(s), and attorney(s).
• Additional responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees