Imaging Tech I

Houston Independent School District•Houston, TX

42d•Onsite

About The Position

Under general supervision, the Imaging Tech I is responsible for efficiently and accurately prepping and scanning documents into the document management system image repository using advanced production hardware and software.

Requirements

High School Diploma or GED
6 months to 1 year
Microsoft Office
Office equipment (e.g., computer, copier)
Computer skills and records management procedures and best practices

Nice To Haves

Experience in a high volume, fast-paced records conversion environment preferred
Experience in using document capture software, image retrieval software, and operating high production scanners preferred
Familiarity with conversion of student records, human resources records, payroll and accounting records preferred

Responsibilities

Performs prepping functions which include the following tasks:
Removes all staples, paper clips, rubber bands and other holding devices and tapes down/repair documents as necessary to ensure they can be scanned without jamming the scanner.
Determines which documents need to be scanned based on specific project requirements, distinguishes which documents are auto-fed and which need to be manually scanned.
Uses basic knowledge of record documentation deficiency requirements for each specific project to categorize each document and sort into the appropriate documents type; evaluates documentation content to categorize documents.
Uses basic knowledge of document types to ensure documents of the same document type are kept together and utilize appropriate document type barcoded separator sheets and/or file separator sheets.
Prepares the batch for scanning, ensures the record contains a correctly marked batch cover sheet and the appropriate trigger documents.
Maintains strict adherence to confidentiality of all records.
Performs the scanning of documents into imaging capture application to include:
Maintains appropriate set up for the scanner based on the specific project to ensure optimal image results.
Operate, maintain and troubleshoot high speed scanners to ensure proper document scanning. Cleans the scanner daily at the beginning of the shift, after breaks and lunch or as needed to ensure optimal image results.
Performs a check of the documents to be scanned to ensure that all paper clips, stapes and rubber bands are removed.
Creates the appropriate batch for scanning and scans each batch, ensuring that documents are scanned correctly and moved to the correct queue and initiating image workflow.
Prioritizes daily work flow and keeps supervisor informed of any anticipated backlog and exceptions to procedures and serves as back-up to team members.
Completes and submits personal productivity data in a timely and accurate manner. Monitors personal productivity level to ensure it is within minimum productivity standards for prepping within 6 months and scanning within 3 months of date of employment in position while maintaining accuracy.
Performs other job-related duties as assigned.
Performs other job-related duties as assigned.