IDP Business Operations Coordinator
About The Position
The Business Operations Coordinator supports the IM3 operations and program management team by executing essential administrative, financial, and logistical functions. This role plays a key part in maintaining smooth day-to-day operations by coordinating travel, processing financial transactions, managing inventory, and ensuring accurate documentation. The ideal candidate is detail-oriented, proactive, and able to collaborate effectively with internal teams and external partners. Job Summary Coordinates and facilitates the processing, reconciliation, and tracking of activities related to invoices, payments, and expenses for assigned centers. Manages travel including, but not limited to, completing prior authorizations, coordinating and processing receipts and expenses, and determining approval for reimbursements.
Requirements
- High school diploma or equivalent
- Four (4) years of related experience; every 30 hours of college coursework can be substituted for one year of experience.
- Ability to exercise sound judgment to facilitate solid business decisions
- Ability to problem solve and think critically
- Excellent attention to detail and accuracy, with the ability to efficiently process a high volume of transactions
- Excellent verbal and written communication skills, and active listening skills
- Professionalism, confidentiality, and the ability to build a positive rapport with others
Nice To Haves
- College degree is preferred.
Responsibilities
- Coordinate and process invoices, payments, and expense activities for assigned centers.
- Manage employee travel logistics, including securing prior approvals, organizing travel-related documentation, and reviewing receipts and expenses for reimbursement eligibility.
- Support freight and materials shipping coordination.
- Assist with inventory management monitoring usage and maintaining accurate inventory records.
- Collaborate with program managers and team members to support operational readiness.
- Perform periodic inventory audits and contribute to process improvements that ensure accuracy and efficiency.
- Perform accurate data entry, financial reconciliations, and record maintenance.
- Collaborate with internal stakeholders and external organizational partners to ensure efficient workflows and clear communication.
- Contribute to improvements in operational processes that enhance productivity and team connectivity.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Education Level
High school or GED
Number of Employees
1,001-5,000 employees
