IC OCCUPATIONAL SAFETY & HEALTH ASSISTANT ADMINISTRATOR

Arizona Department of Administration • Tucson, AZ

2d • Remote

About The Position

This position exist to provide direct supervision of the Tucson Compliance
Supervisor. The position is extremely important part of the ADOSH program due to
the fact that it provides direction for the ADOSH Tucson Compliance team.
Although it does not normally directly supervise, the position can provide
supervision for Phoenix and Tucson staff in the absence of, or requested by
other ADOSH Deputy Directors. This position also has direct responsibility for
initiating state plan program changes, implementing federal program changes,
directives, etc., and adopting new standards, policies, and procedures. The
position also helps develop the annual ICA and OSHA 23(g) budgets. The position
works closely with the ICA Legal Division, as well as the Governor's Regulatory
Review Council (GRRC).

This position is available for remote work on a full-time basis within Arizona
(including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees
flexibility, autonomy, and trust. Across our many agencies, boards, and
commissions, many State employees participate in the State’s Remote Work Program
and are able to work remotely in their homes, in offices, and in hoteling
spaces. All work, including remote work, should be performed within Arizona
unless an exception is properly authorized in advance.

Requirements

• Knowledge in
• Jurisdiction, objectives, goals, responsibilities and operational parameters for administering a Federally approved State OS&H program.
• Federal OSHA monitoring activities and acceptable performance criteria.
• State rule-making procedures.
• Federal computerized OSHA Information System (OIS).
• The Arizona Occupational Safety & Health Act, standards, rules, and legal aspects promulgated under the act.
• OSHA compliance directives consultation guidelines and statues (29 CFR 1908).
• Policies and procedures of both the Industrial Commission of Arizona (ICA) and ADOSH.
• Occupational safety & health hazards, their levels of severity, toxicological effects, implications and acceptable methods of abatement of such hazards.
• State and Federal budgetary processes and requirements.
• Requirements of other federal, state, and local agencies with similar laws as ADOSH dealing with safety or health matters (e.g. Federal OSHA program, Mine Safety & Health Administration (MSHA), Environmental Protection Agency (EPA).
• Salesforce
• Skills in
• Monitoring, reviewing, and improving the work activities and products for compliance staff.
• Identifying and correcting actual and potential deficiencies in the State OS&H program. Interpretation of laws, standards, rules and operating procedures.
• Oral and written communication, including grammar, spelling and vocabulary.
• Management skills (scheduling, prioritizing consultation and training request, etc.).
• Supervisory skills (assigning of personnel, determining effective utilization of time and resources).
• Effective controls for occupational safety & health hazards.
• Interpersonal relations from all levels of staff, government and the public.
• Preparation of legal documents, (citations, warrants, resolutions).
• Ability to
• Interpersonal relations will all levels of staff, government and public.
• Effective listening. Ability to understand information provided, either in oral or written form.
• Effective decision-making. Can make decisions quickly and accurately, after considering all relevant information present.
• Manage reports to meet deadlines.
• Develop technical reports
• Manage heavy workloads with high level of accuracy and production.
• Review and interpret employer's safety and health management system (SHMS).
• Work well under pressure
• Effectively works as a member of a team.
• Lead a team completing a project or goal.
• Create and present training material to stakeholders.
• Learn various systems used within ADOSH.
• Understanding of differing viewpoints, as well as ensuring person with diverse perspectives are given the opportunity to collaborate and provide input in the decision-making process

Nice To Haves

• The ideal candidate for this position will have:
• Bachelors degree in a related safety and/or health field from an accredited college or university or Six years of work-related safety experience in the General, Construction and Agriculture industries where reports were generated or four years work-related safety experience in the General, Construction and Agriculture industries and where professional membership is maintained.

Responsibilities

• Managing the Compliance section and provide necessary training for ADOSH personnel.
• Provide direction on goals, outcomes and objectives of the Arizona Division of Occupational Safety and Health state plan.
• Coordinate supervisors meetings and all-hands meetings to communicate policies, procedures, and OSHA standards.
• Assist with informal conferences, settlement conferences, Commission presentations and stakeholder meetings. Provide instruction and direction to the Compliance section and verify team operation is in accordance with established ADOSH policies and procedures. Review compliance files,
• Assist in managing quarterly meetings with Federal OSHA and the ADOSH Advisory Committee with the ADOSH management team.
• Review and help the ADOSH Director respond to OSHA's requests such as but not limited to; Complaint Against a State Plan Administration (CASPAs), Reports, Inspection Files, referrals and other general needed requests.
• Provide information requested by OSHA during annual audits.
• Review OIS and Salesforce activities and run needed reports to ensure the State Plan is operating in an ALAE manner. Through those reports, provide feedback, direction and necessary changes to course correct or improvements.
• Coordinate and participate in meetings between the Tucson compliance teams and the Phoenix Compliance teams for staff development.
• Provide input on staff needs such as personal protective equipment, Phoenix laboratory needs, vehicle updates and computing equipment.
• Coordinate third safety and health training and in house training needs within the Compliance team.
• Speak at seminars, public meetings, training courses, etc. on matters related to Arizona's occupational safety and health program standards, goals, and objectives. Develop materials for such speaking engagements.
• Attend and participate in various safety and health association meetings. Write letters, memos, etc. to staff, state and federal agencies, employers, employees and other interested parties on occupational safety and health matters.
• Answer inquires from employers, employees, and other parties as needed.
• Maintain expertise by reading and researching occupational safety and health related materials such as the Federal Register, OSHA publications, NIOSH studies, CDC guidance and other documents as related to safety and health and the state plan program.
• Attend Occupational Safety and Health related training and leadership courses.
• Participate in the Arizona Management System (AMS). Provide input, ideas, and ways to improve ADOSH's workplace flow to increase our program's maturity.
• When needed provide supervision to the division or sections within the division in the absence of the Management.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive.
• Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 501-1,000 employees