Human Services Administrative Assistant

Goodwill of SWPA • Pittsburgh, PA

5d • $21 - $24

About The Position

The Human Services Administrative Assistant plays an essential role in supporting the day-to-day operations of the Human Services Division, providing direct administrative assistance to the Vice President of Human Services. This position is responsible for coordinating meetings and events, managing communications, maintaining documentation, and supporting project tracking to aid leadership with smooth and efficient divisional operations. This role requires a proactive mindset with strong organizational skills, technological proficiency, attention to detail, and the ability to manage multiple priorities with discretion and professionalism .

Requirements

• High school diploma or equivalent AND 6 years of experience required.
• OR Associates degree AND 2 years of experience required.
• OR Bachelor’s degree AND 4 year experience required.
• Required Education: must be in Social Services
• Required Experience: Experience in administrative office support and/or office management, preferably supporting senior leadership
• Strong written and verbal communication skills, including drafting professional correspondence, reports, agendas, and meeting minutes.
• High level of proficiency in Microsoft Office Suite and Sharepoint (or similar business collaboration platforms)
• Qualified candidates must have a valid driver's license and reliable transportation for local travel.
• Candidates are expected to provide current, valid clearances (Child Abuse Clearance, FBI Fingerprints Clearance, and PATCH) prior to their first day of employment.

Nice To Haves

• Experience with employee recruitment process and processing the required paperwork preferred.

Responsibilities

• Manage and coordinate divisional calendars, schedules, and events for the Vice President and Human Services leadership team.
• Provide professional, courteous customer service to all individuals engaging with the organization, ensuring a positive and respectful experience that reflects the organization’s values.
• Update SharePoint and other organizational systems with the latest Human Services documents, policies, and resources.
• Assist the Vice President in moving projects forward by monitoring timelines, deliverables, milestones and reporting.
• Ensure timely submission and accuracy of materials going to stakeholders and leadership.
• Maintain a current and up-to-date understanding of and comply with all company policies and procedures, including but not limited to

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED