Human Resources Support

Springfield Public Schools•Springfield, MA

5d•Onsite

About The Position

Provides primary support to the Human Resources Department. Works with the HR Administrators and the HR Analysts in support of all HR functions, projects, district initiatives, HR projects and HR goals. ESSENTIAL DUTIES & RESPONSIBILITIES The above position is illustrative of the tasks and responsibilities. It is not meant to be all –inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change. Processes new hires, transfers, salary changes, resignations and retirements to several different bargaining units within the MUNIS system. Assists with the verification of applicants and staff to ensure certification and licensure are valid. Assists with documentation, tracking and reporting of such. Updates education levels from original transcripts into MUNIS system Gathers and reviews Loan Forgiveness forms that have been submitted by employees. Assists with the documentation, tracking and reporting of Loan Forgiveness forms. Reviews and assists with processing new hire or termination paperwork for all employees Schedules and meets with new hires to review and submit their paperwork to the Human Resources Analyst Functions include, mailing, filing and scanning for new hires, transfers, changes, salary changes, resignations and retirements Contacts employees to report for hiring sessions, meets with them to verify accuracy and completion of paperwork and processes relevant documentation Answers questions and distributes forms to the appropriate departments such as payroll, benefits and retirement. Performs administrative duties which includes answering phone, scanning, performing word processing, operating office machines and technology and organizing and maintaining files. Access or exposure to confidential information Performs related duties of a similar nature and level as assigned.

Requirements

Associate's degree in Business, Administration, Human Resources, or related field.
Minimum 1-2 years’ experience, including experience in office setting handling confidential and sensitive information.
Knowledge of contracts
Knowledge of new hire forms
Ability to multi-task in a fast-paced, high demand educational environment with time-sensitive deadlines.
Ability to use (or learn to use) computer software and systems applicable to the position
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to exercise good judgment and focus on detail as required by the job
Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities
Skill in utilizing interpersonal skills to relate and interact with a diverse population
Skill in detail oriented planning and able to set priorities, objectives, and meet deadlines
Ability to provide positive and effective customer service
Ability to adapt to and accommodate new methods and procedures
Ability to work independently or as a member of a team
Ability to apply listening skills, work under pressure, address conflict and solve problems
Ability to read, analyze and interpret standard, policies, procedures and regulations
Ability to effectively present information using attention to detail and accuracy
Ability to exercise good judgment
Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone
Ability to communicate effectively orally and in writing

Responsibilities

Processes new hires, transfers, salary changes, resignations and retirements to several different bargaining units within the MUNIS system.
Assists with the verification of applicants and staff to ensure certification and licensure are valid.
Assists with documentation, tracking and reporting of such.
Updates education levels from original transcripts into MUNIS system
Gathers and reviews Loan Forgiveness forms that have been submitted by employees.
Assists with the documentation, tracking and reporting of Loan Forgiveness forms.
Reviews and assists with processing new hire or termination paperwork for all employees
Schedules and meets with new hires to review and submit their paperwork to the Human Resources Analyst
Functions include, mailing, filing and scanning for new hires, transfers, changes, salary changes, resignations and retirements
Contacts employees to report for hiring sessions, meets with them to verify accuracy and completion of paperwork and processes relevant documentation
Answers questions and distributes forms to the appropriate departments such as payroll, benefits and retirement.
Performs administrative duties which includes answering phone, scanning, performing word processing, operating office machines and technology and organizing and maintaining files.
Access or exposure to confidential information
Performs related duties of a similar nature and level as assigned.