Human Resources Specialist

DRISCOLL HEALTH PLAN

1d•Onsite

About The Position

Where compassion meets innovation and technology and our employees are family. Thank you for your interest in joining our team! Please review the job information below. This position is 100% onsite. Schedule: Monday-Friday, 8:30am-5:00pm General Purpose of Job: The Human Resources Specialist provides administrative and operational support to the Human Resources Department, working closely with the Senior HR Director and HR leadership. This role plays a key part in supporting HR operations, coordinating policies and contracts, assisting with employee events and special projects, and ensuring smooth day-to-day department functions. The ideal candidate is highly organized, detail-oriented, and trusted with confidential information. Essential Duties and Responsibilities: Maintains strict confidentiality and adheres to hospital policies, procedures, and compliance standards at all times. Assists Human Resources Sr. Director & Managers Provide administrative and clerical support to the Senior HR Director and HR Managers Coordinate HR policy and employee handbook reviews Maintain calendars, schedules, and meeting coordination for HR leadership Prepare HR correspondence, memos, flyers, calendars, and other materials Route incoming mail and calls to appropriate HR staff with professionalism and discretion Draft and format HR documents and printed materials as requested Employee Activities/Functions/Events Assist with planning, coordinating, and supporting employee events and initiatives, including service awards, retirements, hiring events, SHRM activities, and holiday events Coordinate logistics with internal teams and external vendors (reservations, supplies, services) Schedule meeting rooms and complete setup requests for employee events and functions Support communication and timely notifications related to HR events and activities Maintain records and files related to employee events and HR initiatives Clerical Responsibilities Process invoices, check requests, and requisitions for the HR department, ensuring proper documentation Maintain HR files, contracts, purchase orders, and related documentation Coordinate travel arrangements and reimbursements for HR staff Assist with Kronos time and attendance maintenance, including corrections and verifications Support employment verification requests and responses to legal inquiries (e.g., subpoenas) Ensure required labor law posters are current and posted across all hospital and clinic locations Request IT resources for HR staff and departmental meetings Maintain HR organizational charts and prepare reports or data pulls from Workday, as requested Budget Responsibilities Monitor HR expenses and assist with monthly expense reconciliation Support the Senior HR Director with annual budget preparation Reconcile monthly HR credit card statements Front Office Operations Provide backup support for HR front office operations, including new hire processing and badge issuance Assist with onboarding and training of new HR Assistants or Clerks, as needed Maintain staffing schedules for the satellite HR office to ensure adequate coverage Education and/or Experience: Associate's degree (A. A) Or equivalent from two-year College or technical school; or one year related experience and/or training; or equivalent combination of education and experience, preferably in Human Resources. Strong organizational skills, attention to detail, and ability to handle confidential information Proficiency with Microsoft Office; HR systems experience preferred (Workday a plus) Until all children are well. Driscoll Children’s Hospital and its specialty centers, urgent care centers, and after-hours facility serve a vast area covering 31 South Texas counties. The hospital is a 191-bed tertiary care center offering 32 medical and 13 surgical specialties. Combined with our non-profit, community-based Health Plan, Driscoll Health System is an exceptional workplace for anyone with a big heart and a drive for success. Smiles, hugs and a soothing touch are as much a part of Driscoll’s approach to treating children as is its advanced medical treatments and technologies. The core values at Driscoll Heath System are: Compassion, Advocacy, Respect, Excellence, and Stewardship. These values are exemplified through every position - from treating the most critical patients hands-on, to maintaining a clean environment, to keeping the organization running from behind the scenes. We invite you to learn about Driscoll’s rich history and explore the laidback lifestyle South Texas has to offer.

Requirements

Associate's degree (A. A) Or equivalent from two-year College or technical school; or one year related experience and/or training; or equivalent combination of education and experience, preferably in Human Resources.
Strong organizational skills, attention to detail, and ability to handle confidential information
Proficiency with Microsoft Office
HR systems experience preferred (Workday a plus)

Responsibilities

Maintains strict confidentiality and adheres to hospital policies, procedures, and compliance standards at all times.
Assists Human Resources Sr. Director & Managers Provide administrative and clerical support to the Senior HR Director and HR Managers
Coordinate HR policy and employee handbook reviews
Maintain calendars, schedules, and meeting coordination for HR leadership
Prepare HR correspondence, memos, flyers, calendars, and other materials
Route incoming mail and calls to appropriate HR staff with professionalism and discretion
Draft and format HR documents and printed materials as requested
Employee Activities/Functions/Events Assist with planning, coordinating, and supporting employee events and initiatives, including service awards, retirements, hiring events, SHRM activities, and holiday events
Coordinate logistics with internal teams and external vendors (reservations, supplies, services)
Schedule meeting rooms and complete setup requests for employee events and functions
Support communication and timely notifications related to HR events and activities
Maintain records and files related to employee events and HR initiatives
Clerical Responsibilities Process invoices, check requests, and requisitions for the HR department, ensuring proper documentation
Maintain HR files, contracts, purchase orders, and related documentation
Coordinate travel arrangements and reimbursements for HR staff
Assist with Kronos time and attendance maintenance, including corrections and verifications
Support employment verification requests and responses to legal inquiries (e.g., subpoenas)
Ensure required labor law posters are current and posted across all hospital and clinic locations
Request IT resources for HR staff and departmental meetings
Maintain HR organizational charts and prepare reports or data pulls from Workday, as requested
Budget Responsibilities Monitor HR expenses and assist with monthly expense reconciliation
Support the Senior HR Director with annual budget preparation
Reconcile monthly HR credit card statements
Front Office Operations Provide backup support for HR front office operations, including new hire processing and badge issuance
Assist with onboarding and training of new HR Assistants or Clerks, as needed
Maintain staffing schedules for the satellite HR office to ensure adequate coverage